Accounts Payable Clerk

Accounts Payable Clerk

Gaines Investment Trust is seeking a detail-oriented Accounts Payable Clerk to join our Accounting team at our corporate office in La Jolla. In this role, you'll support accounts payable operations across our multifamily portfolio, ensuring invoices are accurately processed, properly documented, and paid on time. Reporting to the Accounts Payable Supervisor, you'll work closely with our property teams, Accounting department, and vendors to keep day-to-day payables running smoothly. We're looking for someone who is organized, dependable, comfortable managing a high volume of invoices, and takes pride in accuracy.

What You'll Do

• Receive, review, code, and enter invoices accurately and on time
• Code invoices to the appropriate property/entity, general ledger account, and accounting period
• Enter approved invoices into Yardi with required supporting documentation
• Review for duplicate invoices and resolve discrepancies
• Match invoices to purchase orders and supporting documentation
• Prepare invoices for scheduled payment runs and monitor due dates
• Maintain vendor records and collect required W-9s and insurance documentation
• Respond to vendor inquiries regarding invoice and payment status
• Reconcile vendor statements and research outstanding items
• Support month-end close and invoice cutoff deadlines
• Maintain accurate and organized accounts payable records
• Work closely with Accounting, Property Managers, Regional Managers, and vendors
• Follow established internal controls and safeguard confidential information

What We're Looking For

• 1–3 years of accounts payable or accounting clerk experience
• Basic accounting knowledge, including general ledger coding
• Strong attention to detail, accuracy, and organizational skills
• Ability to manage a high volume of work and meet deadlines
• Professional written and verbal communication skills
• Proficiency with Microsoft Office, particularly Outlook and Excel
• Yardi experience preferred
• Real estate, property management, or multi-entity accounting experience is a plus
• Experience with purchase orders, W-9s, and vendor documentation preferred
• Accounting or business coursework or an associate degree is a plus

Why Gaines Investment Trust? Founded in 1966, Gaines Investment Trust is a family-owned real estate investment and management company specializing in multifamily communities. Unlike third-party management companies, we own and operate our communities, allowing our teams to build long-term relationships, understand our properties, and see the direct impact of their work. We value accuracy, accountability, teamwork, and people who want to build a long-term career with an established organization. Benefits: Medical, dental, and vision insurance, 401(k) with company match, paid time off, paid holidays, life insurance, voluntary benefits, and a 20% employee rent discount after 90 days. If you're an organized, detail-oriented accounting professional looking for a stable opportunity with an established multifamily owner and operator, we'd like to hear from you.