Administrative Associate

Administrative Business Partner III About the Opportunity We are seeking a highly organized and proactive Administrative Business Partner III to support a growing team in a dynamic and collaborative environment. This contract role is ideal for an experienced administrative professional who thrives in fast-paced settings, enjoys coordinating people and processes, and is passionate about delivering an exceptional employee and candidate experience. In this role, you will manage the full interview lifecycle, support onboarding initiatives, coordinate meetings and events, and provide critical operational and administrative support that helps teams succeed. Key Responsibilities Interview Coordination & Candidate Experience Coordinate and manage end-to-end interview scheduling for external candidates. Arrange candidate travel logistics and prepare interview materials for hiring teams. Facilitate post-interview feedback sessions and maintain recruitment documentation. Serve as the primary onsite point of contact for candidates, ensuring a professional and welcoming experience. Administrative & Team Support Manage complex calendars and schedule department, team, and ad hoc meetings with internal and external stakeholders. Coordinate in-person, virtual, and hybrid meetings using platforms such as Google Meet, Zoom, and video conferencing technologies. Prepare meeting agendas, distribute materials, and ensure all logistics are in place, including room setup and catering. Support department-wide meetings, town halls, team off-sites, workshops, and team-building activities. Draft and distribute internal communications, updates, announcements, and team reminders. Maintain distribution lists and support office administration functions. Onboarding & Employee Experience Coordinate new hire onboarding activities and support first-month onboarding processes. Ensure technology, equipment, and site access are available and functional for new employees. Assist with employee engagement initiatives and recognition programs celebrating milestones and achievements. Partner with cross-functional teams to help create a positive employee experience. Operational & Vendor Support Submit and track facilities, technology, and service-related requests. Manage purchase orders, invoices, vendor records, and payment tracking activities. Support procurement requests and general office operations. Coordinate shipping, receiving, office supplies, and other administrative services. What We're Looking For Required Qualifications 3-5 years of experience in administrative support, business operations, project coordination, or a related field. Strong experience managing calendars, schedules, meetings, and events. Advanced proficiency with Google Workspace and Microsoft Office applications, including Word, Excel, PowerPoint, Gmail, Calendar, Sheets, Slides, and virtual collaboration tools. Experience supporting interview coordination, onboarding programs, or talent acquisition activities. Ability to manage multiple priorities while maintaining exceptional attention to detail. Strong organization, communication, and interpersonal skills. Proven ability to work independently and adapt quickly to changing business needs. High level of professionalism when handling confidential and sensitive information. Preferred Qualifications Experience supporting teams within biotechnology, pharmaceutical, healthcare, life sciences, or other highly regulated industries. Familiarity with startup, growth-stage, or rapidly evolving business environments. Experience coordinating vendor relationships, procurement activities, and office operations. Success Profile The ideal candidate is a resourceful problem-solver who enjoys creating seamless experiences for employees, candidates, and leadership teams. You are collaborative, detail-oriented, technologically savvy, and comfortable taking ownership of administrative and operational initiatives that contribute to organizational success. Education: High School Diploma or equivalent professional experience required. Employment Type: Contract This is an exciting opportunity to join a growing organization and play a key role in supporting team operations, talent acquisition, onboarding, and employee engagement initiatives. #J-18808-Ljbffr