Records Clerk

Powerful Partnerships. Standout Solutions.

Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware, and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

The records clerk will be responsible for the organization and maintenance of all firm records.

Responsibilities

• Work with older case files to ensure they are meeting retention requirements
• Label case file boxes when received and put information into S&L File Storage database

• Receive case file boxes or collect them to begin scanning process
• Scan file contents into iManage
• Safekeeping items (ie., flash drives, cd's, original signature documents such as wills) are removed from the case file boxes and put into permanent storage
• After scanning, boxes are labeled for destruction based on Firm retention policy
• Locate and retrieve scanned files and original items when requested
• Ensure all files, physical and digital, are maintained according to Firm retention policy
• Access S&L File Storage database to confirm authorization of records requests
• Assist with other duties as needed
• Provide lunchtime coverage for main switchboard as needed
• Requires regular lifting of up to 40 lbs (may vary), along with bending, reaching, and stretching

Skills & Competencies

• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Ability to manage multiple projects and balance priorities
• Working knowledge of Microsoft Office Suite and Excel.
• Experience in iManage and LMS would be a plus.

Qualifications

• High School diploma
• Experience at a law firm not necessary, but would be a plus
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, Teams, and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

Job Type: Full-Time 40 hours/week onsite

Location: Reading, Pa

FLSA Classification: Non-exempt (Hourly)

Reports To:  Records Department Lead

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.