Executive Assistant to CFO
PCI TRGR Penn Pharmaceutical Services Ltd
- # Executive Assistant to CFOApplylocations: Rockford, IL, USAtime type: Full timeposted on: Posted Todayjob requisition id: JR118745Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.**We are PCI.**Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.**Position Summary**The Executive Assistant to the CFO provides high‐impact administrative and operational support to the Chief Financial Officer and the (**LIFT) organization**, which encompasses **Legal, Finance, and IT**. This role is critical to the effective functioning of executive operations and supports a fast‐paced, high‐stakes environment requiring exceptional attention to detail, discretion, and responsiveness.The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions‐oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.**Key Responsibilities****Executive and Administrative Support*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating **master‐level proficiency in Microsoft PowerPoint**.* Provide comprehensive administrative support to the **CFO and LIFT leadership team**, enabling efficient execution of daily operations and strategic initiatives.* Manage complex, high‐volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.* Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through **Concur**.* Prepare, submit, and track expense reports in a timely and accurate manner.* Draft, proofread, and edit confidential correspondence, reports, and executive materials.**Meeting, Office, and Logistics Coordination*** Schedule conference rooms and manage logistics for executive meetings, board‐related sessions, and customer visits.* Coordinate catering and on‐site meeting support, including breakfast, lunch, and refreshments as required.* Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis **(travel is about 20%)*** Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.* Order, maintain, and organize office and administrative supplies.**Executive Materials and Special Projects*** Prepare professional‐grade presentations and documents for senior leadership, demonstrating **master‐level proficiency in Microsoft PowerPoint**.* Support **special projects and ad hoc initiatives** for the CFO and LIFT leaders, including cross‐functional coordination where needed.* Ensure adherence to company policies, procedures, and all applicable **PCI, cGMP, and GCP** guidelines.**Professional Standards*** Demonstrate consistent attendance, punctuality, and reliability as an essential function of the role.* Flex outside standard business hours as needed; this position is **not a traditional Monday–Friday, 9‐to‐5 role**.* Perform other duties as assigned.**Core Competencies****Executive Organization & Prioritization*** Expert management of complex executive calendars and shifting priorities* Ability to triage, anticipate needs, and ensure proactive follow‐through**Discretion & Confidentiality*** Trusted with sensitive **financial, legal, and IT information*** Exercises sound judgment when handling executive‐level communications**Communication Excellence*** Clear, professional written and verbal communication* Confident interaction with senior leaders, external partners, and stakeholders**Technical Proficiency*** **Master‐level proficiency:** Microsoft **PowerPoint** and **Outlook*** **Strong proficiency:** Microsoft **Excel** and Microsoft **Teams*** Working proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflows**Problem Solving & Adaptability*** Anticipates challenges and resolves issues before escalation* Maintains composure and effectiveness in high‐pressure environments**Global & Cross‐Functional Awareness*** Effective coordination across time zones and cultures* Supports Legal, Finance, and IT leaders with awareness of functional nuances**Executive Presence*** Represents the Offices of the **CFO, CIO, and General Counsel** with professionalism and credibility* Demonstrates resilience, flexibility, and accountability**Work Environment*** Primarily office‐based or remote desk environment* Noise level typically quiet**Qualifications****Required*** Exceptional Team Player* Hands-on, positive personality with a “can-do” attitude* Associate’s degree in a related field and/or **5+ years of relevant experience*** Advanced computer skills, including **expert use of PowerPoint, Excel and Outlook*** Full professional proficiency in English (written and verbal)* Strong reasoning and problem‐solving skills* Ability to work independently and collaboratively* Professional demeanor and sound judgment* Adaptability to evolving priorities and environmentsJoin us and be part of building the bridge between life changing therapies and patients. Let’s talk future
- J-18808-Ljbffr PCI TRGR Penn Pharmaceutical Services Ltd
Vacancy posted 4 days ago
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