Office Manager & Assistant to the CEO (US)

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact! Our mission is to help people move more, feel better, and make movement meaningful. Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York. Our ambition is to build the world’s leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale. About the role As our Office Manager in the U.S., you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks. If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you. What you’ll do: Finance & Administrative Operations Own the monthly US payroll cycle in Justworks: timesheets, bonuses, and data accuracy, in partnership with the finance team. Run benefits administration end to end — healthcare, insurance, and perks — including timely enrollments, changes, and renewals. Handle day-to-day payments: supplier invoices, receipt reconciliation, and vendor accounts. Produce a monthly financial report for the NY office covering expenses, budget, and forecast. Propose and manage cash optimization: short-term treasury placements and liquidity tracking. Work with our external accountant on tax filings, payroll declarations, and record-keeping, and keep documentation audit-ready. Maintain the relationship with our banking partners and keep account operations running smoothly. Executive Assistant Support to the CEO Protect the CEO's focus: proactively manage the calendar around strategic priorities, and take on delegated admin and financial tasks with precision. Coordinate travel, event participation, and related logistics. Act as the main point of contact for external accountants, legal advisors, and financial partners on filings, reporting, and compliance. Support oversight and documentation of executive-level investment activity alongside the relevant advisors. Assist with the preparation and submission of corporate and administrative declarations. Office & Facilities Management Be the go-to person for the New York office: space, supplies, snacks, maintenance, and daily comfort. Manage all office vendors and service providers (cleaning, deliveries, utilities, security). Keep the office tidy, secure, and always ready for employees, visitors, and partners. Lead office improvements, décor, and furniture orders, and track the office budget and spend. People Experience & Onboarding Prepare everything new joiners need before day one: welcome kit, badge, laptop, and role‑specific tools. Coordinate the first-day experience (welcome breakfast, first team lunch) and handle offboarding logistics in Justworks. Be the first port of call for day-to-day employee needs in the office. Team Events & Culture Plan and run local events: afterworks, team lunches, team buildings, holiday parties. Support company-wide events such as the annual seminar, including travel logistics. Bring creative ideas so everyone feels included, celebrated, and connected. Our commitments SUCCEED — You’ll join a team of passionate people who share values of ambition and determination TRUST — We give you real autonomy, trusting you to reach your goals in your own way EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next #J-18808-Ljbffr WeWard