Administrative Assistant II

Administrative Assistant II

The Superior Court of Los Angeles County is the largest unified trial court in the United States. The Court's 582 judicial officers and its dedicated workforce of over 4,600 full-time employees serving across 36 facilities work purposefully and seamlessly to achieve the mission to provide equal access to justice to all of Los Angeles County. At the heart of the Los Angeles Superior Court is commitment and collaboration between team members who contribute professional skill sets and meaningful work experiences toward the goal of serving the community at large.

Accessible career paths, a healthy work-life balance, job stability, and comprehensive total rewards including generous pay and benefits, a robust public sector pension, and Court matched 401K/457 individual savings plans, are just some of the values that the Court offers to every member of its thriving workforce. Plan your future with the Superior Court of Los Angeles County – connect with us today.

ABOUT THE OPPORTUNITY Administrative Assistant IIs perform moderately difficult administrative duties, which involve researching, reviewing information, and providing alternatives for administrative assignments of limited scope; preparing various reports; and serving as liaison to other areas within the Court. Administrative Assistants II carry out their assignments under general supervision and are required to apply a thorough knowledge of Court and unit policies and procedures, as well as use judgment in selecting and modifying appropriate procedures to resolve a wide variety of routine to non-routine and moderately complex problems.

Key Responsibilities

• Perform bookkeeping tasks and preparing reports.
• Compile data, maintain records, and generate statistical and operational reports.
• Coordinate facility maintenance, equipment repairs, and office moves.
• Manage procurement, inventory, and vendor billing issues.
• Provide general administrative support, including answering calls, scheduling meetings, and preparing correspondence.
• Maintain confidentiality and ensure compliance with court policies.

The responsibilities above illustrate the general scope of work for this classification. Individual positions may not perform all listed duties, and the responsibilities described are not intended to be exhaustive.

MINIMUM REQUIREMENTS To qualify, you must meet one of the following options at the final filing date of this bulletin: Option I: 60 semester (90 quarter) units from an accredited college or university* and two (2) years of responsible office administrative or secretarial experience**. Option II: Three (3) years of responsible office administrative or secretarial experience**.

*To qualify for Options that require educational credentials, you must attach the required documentation to your application. For more information, please visit our Applicant Support page.

** Office administrative or secretarial experience is defined as performing a wide variety of routine administrative duties in areas such as bookkeeping, office or records management, including but not limited to gathering, compiling, maintaining and distributing reports, procurement tasks, and payroll/timekeeping.

Note: Credit for experience is based on a 40-hour workweek. Part-time experience is credited on a pro rate basis (e.g. working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.

DESIRABLE QUALIFICATIONS

• Excellent written and oral communication skills.
• Work effectively, in a team environment and independently.
• Ability to and follow through on assignments.
• Strong analytical, problem solving, and organizational skills.
• Experience implementing technologies to facilitate meetings, and training opportunities.
• Strong experience using Microsoft Word, Excel, Teams, Power Point, and Outlook.

WHAT TO EXPECT AFTER APPLYING

This recruitment process will take up to 4-6 weeks to complete. We will notify you of the outcome after each step of the recruitment process, detailed below:

EVALUATION: Qualifying evaluation of education, training and experience based upon submitted application and supplemental questionnaire.

ASSESSMENT: Applicants who best meet job-related qualifications will be invited to participate in the assessment process that consists of an online examination, weighted 100% covering administrative professional, business communication, business writing, MS office basic computer literacy, and basic computer literacy.

ELIGIBILITY: Applicants who successfully pass each (and all) recruitment steps will be placed on an eligible list which will remain active for approximately one (1) year and may be invited to participate in a selection interview. Placement on an eligible list may not result in further consideration, only the most qualified candidates will be contacted for interviews. Other vacancies may be filled using this list.

Superior Court of Los Angeles County is an equal opportunity employer.