Events & Facilities Coordinator

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Event Coordinator assists with planning and executing internal and external events while ensuring exceptional client experience through proactive communication and high-touch hospitality service. This role serves as the primary point of contact for conference center clients, managing all operations, functions, and logistics including scheduling, catering, audiovisual requirements, and event setup coordination. Create and efficiently maintain Outlook and SharePoint room booking systems.

~ Ensure accurate room booking information is displayed on each room every morning.

~ Monitor meeting room signage condition, furniture and AV/VC equipment.

~ Set up and maintain professional relationship with local suppliers.

~ Monitor usage of Food and Beverage meeting consumables in the kitchen and other food services, maintain agreed par-stock levels.

~ Plan and organize Meeting and Events, relevant contractors training session.

~ Maintain adequate stock of all Meeting Room-related items.

~ Liaise with Customers for special requirements.

~ Ensure all events for VIPs after out of hours are coordinated efficiently and effectively.

~ Efficiently manages all meeting room calendars and incoming booking requests.

~ Bachelor's degree or proven experience as an event planner or organizer.

~1-3 years of experience in event planning, project management, hospitality, or related field.

~ Exceptional customer service skills with a demonstrated passion for hospitality and high-touch service delivery.

~ Excellent time management and verbal/written communication skills with the ability to communicate professionally across all organizational levels.

~ Ability to multi-task and manage multiple priorities in a fast-paced environment while delivering results under tight deadlines.

Budget planning experience with demonstrated ability to develop cost quotes and manage expenses within allocated budgets.

~ Willingness and ability to travel as needed with flexibility to work some nights and weekends based on event requirements.

~ Proficient skills in Microsoft Office Suite including Excel, Word, PowerPoint, Visio, and Outlook.

~ Experience with client scheduling software and conference center management systems.

~ Knowledge of audiovisual equipment troubleshooting and technical event setup requirements.

On-site –New York, NY

Personalized benefits that support personal well-being and growth:

Comprehensive Medical, Dental & Vision Care

~ Paid Time Off and Company Holidays

~ Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at

. California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Accepting applications on an ongoing basis until candidate identified.