Executive Personal Assistant

Job Description

Executive Assistant to Partner, Prestigious Global Retained Search Firm, New York City/Hybrid

\n

\n

A global retained boutique executive search firm — specializing in roles within the Investment Banking, Investment Management sectors — is looking for the person who will sit at the center of one of its most demanding practices. This isn't an administrative seat on the periphery — it's a partnership. As the Partner's trusted right-hand, you'll have a front-row view of how a retained search practice actually runs: the clients, the candidates, the interviews across multiple time zones, the deals, and the family logistics that run alongside all of it. If you're the kind of assistant who wants to operate at that altitude, using every tool available — including AI — to multiply what one executive can accomplish, this is the role.

\n

About the Job:

\n

\n
• Own the Partner's calendar in full — professional and personal — and treat their time as the scarcest resource in the practice.
\n
• Act as Chief of Staff across day-to-day priorities: drive follow-through on key initiatives, flag what matters, and keep the practice moving.
\n
• Serve as gatekeeper and trusted liaison to clients, candidates, senior executives, and colleagues across the US and EMEA.
\n
• Run point on the inbox: prioritize what matters, protect focus, and craft correspondence in the Partner's voice.
\n
• Liaise with clients to schedule interviews across multiple time zones using Zoom, Microsoft Teams, WebEx, and similar platforms.
\n
• Produce the materials that move the business — research reports, weekly updates, client documents, presentations, and executive summaries.
\n
• Prepare materials and coordinate logistics ahead of client meetings.
\n
• Keep the database current: adding new contacts, uploading resumes, updating candidate records, and ensuring all meetings are logged.
\n
• Build domestic and international travel from the ground up, down to the last connection and the dinner reservation.
\n
• Handle expense reporting and restaurant reservations for both business and personal purposes.
\n
• Manage the Partner's personal calendar and inbox, staying on top of all correspondence relating to the children — school communication, parent/teacher meetings, birthday party invitations, sports and activities.
\n
• Liaise closely with the children's nanny on day-to-day scheduling, school appointments, after-school and weekend activities, and school vacation activities.
\n
• Help the family organize ad-hoc events, such as children's birthday parties, and assist in researching and booking family vacations.
\n
• Put AI and modern tools to work every day — not as a novelty, but as the reason one person can deliver what used to take three.
\n

\n

Base salary plus bonus, and comprehensive health benefits.

\n

About You:

\n

\n
• 5+ years supporting a senior executive as an Executive/Personal Assistant — experience in Executive Search, financial services, or another professional services environment strongly preferred.
\n
• Prior experience balancing both professional and personal support responsibilities preferred.
\n
• Strong academic record; Bachelor's degree required.
\n
• You reach for technology instinctively, learn new tools fast, and already use AI to make your work better.
\n
• Advanced command of the Microsoft Office Suite, along with the ability to learn the firm's internal database system.
\n
• Interest in financial markets preferred.
\n
• Well-versed in New York's dining and events scene, with a genuine interest in what's new around the city and knowledge of luxury hotels and resorts worldwide preferred.
\n
• Discretion — comfort and experience handling highly confidential personal and professional information with absolute discretion.
\n
• Attention to detail — impeccable proofreading skills, especially when it comes to client and candidate-facing documents.
\n
• Superb organizational judgment — you know what's urgent, what's important, and what can wait.
\n

\n