Executive Assistant (Richmond, Virginia)

Executive Assistant

We're building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

The Executive Assistant (EA) will need to be a tech savvy individual who directly supports the CEO and COO of the Aetna Better Health of Virginia Medicaid plan, located in Richmond, VA.

Responsibilities:

• Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.

• Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email.

• Arrange travel and all accommodations including comprehensive and detailed itineraries.

• Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner.

• Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff.

• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.

• Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc.

• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.

• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools.

• Edit presentations, agendas, spreadsheets, communications, databases, and reports.

• Prioritize and track deliverables, manage project timelines, deadlines and requests.

• Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence.

• Manage special projects as designated and assist other department members as necessary.

• Works appropriately with confidential information; always acts with discretion.

Required Qualifications :

• 10+ years administrative experience supporting senior leadership

• Advanced experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint

• Project management experience is required

• Previous experience maintaining executive's phone, calendar, work and travel schedules using Microsoft Outlook

Preferred Qualifications :

• Strong interpersonal skills, including a professional phone manner and in-person presence.

• Ability to work with and maintain confidential information.

• Experience taking detailed notes and extracting action items.

• Ability to understand priorities and adjust meetings and content appropriately.

• Ability to work both independently and collaboratively

Education :

Bachelor's degree or equivalent work experience.

Anticipated Weekly Hours: 40

Time Type: Full time

Pay Range: $22.59 - $49.04

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in our comprehensive and competitive mix of pay and benefits – investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include:

• Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan.
• No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching.
• Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility.