Accounts Payable Associate

This position is full-time (Monday - Friday, 9:00am-5:00pm) on-site at our New Hyde Park headquarters location (3333 New Hyde Park Rd., Suite 304, New Hyde Park NY, 11042).

JOB OVERVIEW:

We are seeking a highly motivated and detail-oriented AP Associate to join our fast-growing Dental Service Organization. As an AP Associate, you will play a critical role in supporting the finance team by ensuring accurate and timely processing of accounts payable transitions. This position offers an exciting opportunity to contribute to the success of a rapidly expanding organization within the dental industry.

KEY RESPONSIBILITIES

Process invoices, credit memos, and vendor payments accurately and timely using Sage Intacct . Reconcile vendor statements and investigate discrepancies. Contact vendors by phone and email regarding payment status, account updates, billing questions, and outstanding issues. Support acquisitions by reaching out to vendors to update billing information, payment methods, remittance details, and account records. Answer incoming department phone calls and direct inquiries appropriately. Perform a variety of administrative tasks, including maintaining vendor records, organizing documentation, and assisting with departmental projects. Work closely with Operations, Procurement, Facilities, and other departments to ensure smooth vendor onboarding and transitions. Maintain accurate vendor information and support the setup of new vendor accounts. Assist with month-end close activities and other projects as assigned.

QUALIFICATIONS

1–3 years of accounts payable, accounting, or administrative experience preferred. Experience with Sage Intacct is preferred. Strong attention to detail and organizational skills. Excellent verbal and written communication skills. Comfortable making and receiving a high volume of phone calls. Proficient in Microsoft Office, particularly Excel. Ability to prioritize competing deadlines in a fast-paced environment. Professional, dependable, and customer-service oriented.

OUR BENEFITS

Generous Compensation: We invest in the best and are competitive in our salary offers. Flexible Health and Vision Insurance Plans : Tailored options for you and your family's well-being. 401(K) Retirement Plan with Matching: Secure your financial future with our employer-matched plan up to 6%. Generous Paid-Time Off: Accrue up to 3 weeks, plus an annual "you" day for self-care. Exclusive In-house Dental Program : Heavily discounted services for you and your immediate family. Extra Perks and Fringe Benefits: Enjoy additional benefits and ongoing perks for our dedicated teams. Salary Range: $55,000-$65,000 annual salary Step into a new era with Dental365 A modern practice environment designed for superior care and comfort. We embrace cutting-edge technology in a soothing environment that goes beyond your ordinary dental practice. We’ve thought through every step in the patient’s experience to perfect our communication and care so that each visit is an eagerly anticipated event. We’re a team that supports your success. Emphasizing health over sales, we cultivate a warm, supportive culture without the pressure of production quotas. Those motivated for growth in their career are encouraged and supported to reach their full potential. Our company celebrates diversity. Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression in terms of all conditions of employment. Our diversity is one of our greatest strengths, and as an Equal Opportunity Employer, we are proud to promote a work environment where all differences are respected. Salary Range

$55,000 - $65,000 USD

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