Litigation Calendar and Docketing Specialist

Job Description

Job Description

Litigation Calendar and Docketing Specialist

RESPONSIBILITIES:

· Analyze incoming court notices and filings, then enter and track relevant deadlines in CourtAlert.

· Determine litigation due dates under applicable procedural rules and record them on case calendars.

· Keep case calendars current and provide deadline support to attorneys and case teams upon request.

· Track court activity and revise docket records and related deadlines whenever updates occur.

· Partner with the firm’s West Coast docketing counterpart to align and improve workflows and calendaring practices across offices.

· Assist with consolidating selected electronic filing responsibilities into a centralized function.

· Oversee creation and ongoing maintenance of federal CM/ECF attorney accounts, including multifactor authentication setup.

· Verify that all docket entries and deadlines follow applicable court rules and internal firm procedures.

** QUALIFICATIONS: **

· Bachelor’s degree preferred.

· At least three years of experience in litigation calendaring or docketing within a law firm or legal services setting.

· Working knowledge of federal and state court rules, especially in California, Massachusetts, New York, and New Jersey; multi-jurisdiction experience is advantageous.

· Experience using litigation docketing platforms such as CourtAlert or comparable software.

· Familiarity with federal CM/ECF systems and Massachusetts state e-filing procedures.

· Exceptional attention to detail and strong skill in interpreting court notices and deadline requirements.

· Strong organizational and communication abilities, with the capacity to manage urgent, time-sensitive work.

· Advanced comfort with technology, including Microsoft Office, PDF applications such as Kofax Power PDF Advanced, document management tools such as iManage/FileSite, and database administration systems.

** ADDITIONAL SKILLS/ESSENTIAL FUNCTIONS: **

· Excellent command of grammar, spelling, and proofreading for both accuracy and context.

· Strong interpersonal and communication skills, along with sound practical judgment.

· Ability to manage multiple priorities independently and delegate when appropriate to meet deadlines.

· Excellent organizational ability and a proven capacity to prioritize competing responsibilities under pressure.

· Highly detail-focused and self-directed.

· Able to work collaboratively with colleagues across the firm.

· Flexible and willing to travel occasionally to other office locations.

· Must be able to meet the physical requirements associated with the role as outlined below.

· Comfortable adapting to shifting priorities, last-minute changes, and overtime demands when necessary.

Company Description

Professional firm with an engaging Team

Company Description

Professional firm with an engaging Team