Executive Assistant Jobs

Executive Assistant

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Job Requirements

El Segundo, CA Top Secret Polygraph Unspecified Career Level not specified $52,000 - $151,000

Job Description

Position: Executive Assistant Location: El Segundo, CA Required Security Clearance: Active TS with SCI eligibility Position Type/Standard Work Hours: Full time, 40 hours The Opportunity: Upon award, BTAS will be filling potential openings for the Space Systems Command (SSC). SSC plays a critical role in advancing the United States's space capabilities, delivering cutting-edge solutions to protect and enhance national security. SSC/SZBC specializes in highly classified Space Domain Awareness (SDA) systems, Defensive and Offensive Space Control (DSC/OSC) capabilities, and space test range assets to support the Department of Defense's (DoD) current and future operational needs. As a leader in space technology, SSC/SZ-BC is responsible for the development, integration, testing, deployment, and sustainment of mission-critical systems spanning the entire acquisition life cycle. These efforts ensure the United States Space Force (USSF) and its mission partners maintain a strategic advantage in space operations. This position will support multiple SSC/SZ-BC programs, as well as other initiatives across the Space Force, Air Force, and allied organizations. Join us in shaping the future of space operations and contributing to the defense of our nation's space assets.

Who We Are: BTAS is a woman-owned small business founded in 1995, located near Wright-Patterson Air Force Base in Beavercreek, OH. We have earned national and regional awards in the Department of Defense for our proven IT, Engineering, and Program Management capabilities. We are committed to working with exceptional quality and professionalism to deliver excellence to our customers, while providing our employees a stimulating and satisfying work environment as we collaborate with teammates to achieve common goals.

Primary Responsibilities:

• Assist the government in routine business operations, including executive-level administrative support, office management, personnel management, human resources management, and configuration and data management
• Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, manage mail distribution and office support services
• Manage executive schedules, plan government travel from booking to reimbursement (i.e., Defense Travel System), coordinate staff activities, and arrange meetings, events, and conventions
• Assist and advise on analyzing, interpreting, monitoring, disseminating, and resolving tasks including internal and external organization inquiries and Task Management Tool (TMT) tasks
• Ensure documents comply with Space Systems Command, Space Force, Air Force, and DoD policies, laws, and regulations
• Facilitate interfaces with critical acquisition organizations, ensure document quality and completeness
• Develop, document, modify, transition, and maintain standard functional databases to support organizational mission requirements
• Plan and execute the transition of program-specific software and databases into standard or updated systems as approved
• Manage government civilian recordkeeping and act as the primary contact for civilian human resource management functions
• Provide guidance on civilian procedures, rules, and regulations
• Identify and justify requisitions for vacant civilian positions, complete Request for Personnel Actions and security waivers
• Create Core Personnel Documents and update Manpower Change Requests
• Assist with special civilian manpower requests such as Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations
• Attend and support administration of meetings and reviews; schedule using Microsoft Calendar, capture action items, record minutes, and disseminate them timely
• Assist with submission and processing of military and civilian awards and decorations
• Monitor status of outbound personnel for awards, order plaques, update recognition boards
• Notify government of award timelines, assist with preparing award packages, ensure compliance with regulations
• Monitor award package processing until presentation; assist with awards board process including vote consolidation and result presentation
• Develop and maintain schedules using Microsoft Suite applications (i.e., Microsoft Project)

Minimum Qualifications:

• Experience performing military and/or civilian executive-level support services, protocol, information management, and administrative support activities; including specifically the areas of Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadership within the government (military and/or civil servant)
• Requires three to 10 years' experience in this type of position or program
• BA/BS degree is required

Supervisory Responsibilities: This position may supervise the work of others. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands: Must be able to operate a computer and other standard office equipment. Must be able to remain in a stationary position, 80%. Travel: Little if any travel is required. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and/or activities may change at any time with or without notice. Compensation / Salary Range: BTAS adheres to federal, state, and local regulations. This is a Full-Time, Salary, Exempt position. The following salary range is what we reasonably expect to pay but is contingent and subject to a variety of factors, including but not limited to years of experience, education, certification(s), training, specialized skills, responsibilities, etc. Salary Range: $52,000 - $151,000 Annual Salary BTAS Benefits: A comprehensive benefits program, including paid time off, federal holidays, health coverage, 401K plan with generous company match is offered to all full-time employees. AAP / EEO Statement: BTAS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. BTAS is an E-Verify program participant. Group ID: 10124179