Administrative Specialist

Job Description

Job Description

Job Summary/Company : Sparks Group has partnered with a well-established municipal organization to identify a detail-oriented and highly organized Administrative Specialist to support multiple departments within a fast-paced public sector environment. This role is ideal for a professional with strong administrative, customer service, and organizational skills who thrives in a collaborative office setting and can effectively manage a variety of responsibilities

• Provide administrative and clerical support to assigned departments and leadership teams
• Manage calendars, schedule meetings, coordinate appointments, and support departmental operations
• Answer and direct incoming calls, emails, and visitors while providing exceptional customer service
• Prepare, edit, proofread, and distribute correspondence, reports, agendas, meeting minutes, spreadsheets, and other documentation
• Maintain confidential records, digital filing systems, and departmental documentation in compliance with records retention guidelines
• Support accounts payable processes including invoice review, coding, reconciliation, and submission for payment
• Assist with payroll and timesheet processing, ensuring accuracy and completeness
• Coordinate meeting logistics including room reservations, supplies, equipment setup, and meeting materials
• Monitor and order office supplies while maintaining inventory records
• Process purchase orders, check requests, and other purchasing documentation
• Conduct research using internal databases, department records, and online resources
• Assist with records management, scanning, shredding, and document organization

• High School Diploma or GED required
• Minimum of 3 years of experience in administrative support, office administration, bookkeeping, records management, customer service, or related office environments
• Experience supporting Human Resources and Accounts Payable functions preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office Suite and ability to quickly learn new software systems
• Experience with digital filing systems and data entry
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Excellent attention to detail and problem-solving skills

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play .

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.