Executive Assistant, Commercial Manufacturing & Technical Operations (CMTO)

Overview Vertex is actively seeking a highly motivated Executive Assistant to support the Senior Vice President (SVP), Commercial Manufacturing & Technical Operations (CMTO). The CMTO organization is responsible for end-to-end commercial manufacturing operations, manufacturing science & technology, and business operations across Vertex’s growing and increasingly complex commercial portfolio — spanning small molecules, biologics, and cell & gene therapies. Responsibilities Serve as the primary support professional for a Senior Vice President, independently handling a full range of administrative activities. Act as the delegate for the executive, handling details of a highly confidential and critical nature related to the function/department. Interact regularly with senior leaders inside and outside the company in coordinating the affairs of the executive. Manage the executive's complex and detailed calendar, frequently coordinating logistics and sharing information with other assistants and leaders both internally and externally; coordinate complex travel and meeting logistics, anticipating and resolving any problems to ensure a seamless experience for the executive. Manage own workload, reprioritizing as unanticipated situations arise; assist the executive to adjust schedules to meet new and changing deadlines. Produce high-quality documentation and contribute to building efficient processes and systems for administrative activities. Independently prioritize and address requests for appointments, emails, and telephone calls based on the needs and objectives for the executive. Maintain a high level of confidentiality of information related to the organization and staff. Coordinate activities between departments and or outside parties. As delegated by the executive, follow up with stakeholders at all levels to gather needed information, prompt/remind them of critical deadlines, and help remove any administrative roadblocks that prevent them from meeting their obligations to the executive. Prepare meeting materials, including meeting agenda preparation and distribution, collecting and printing meeting pre-reads, minute- or note-taking, and assembling/editing PowerPoint presentations. Process group purchase orders, invoices, and contracts. Assist with visitor registration, including pre-registering and escorting visitors. Assist with onboarding of new personnel into the department. Provide guidance and training to less experienced colleagues. Apply knowledge of business/department priorities to anticipate the executive's needs and drive administrative process improvements. Build collaborative and productive relationships across the organization and at all levels. Knowledge and Skills Advanced knowledge of Microsoft Office products. Advanced time management and organizational skills, with a proven ability to independently prioritize own work and multitask to meet changing or competing timelines. High attention to detail. Advanced verbal and written communication skills. Exceptional interpersonal skills, especially with senior executives. Ability to handle highly confidential and sensitive information. Education and Experience High School or Secondary School Education. 5 years of experience, or the equivalent combination of education and experience. Pay Range $89,600 - $134,400. Benefits Inclusive market-leading benefits including medical, dental, and vision coverage; generous paid time off (including a week-long company shutdown in the Summer and the Winter); educational assistance programs such as student loan repayment; a generous commuting subsidy; matching charitable donations; 401(k); and more. Flex Designation Hybrid-Eligible or On-Site Eligible. In this Hybrid-Eligible role, you can choose to be designated as: 1) Hybrid: work remote up to two days per week; or 2) On-Site: work five days per week on-site with ad hoc flexibility. Equal Employment Opportunity Statement Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. #J-18808-Ljbffr Dormont Manufacturing Co