Litigation Legal Administrative Assistant

Job Overview At Stevens & Lee, the Litigation Legal Administrative Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Litigation Legal Administrative Assistant is a multi‑dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self‑starter who enjoys assuming responsibility and learning new things. Primary Responsibilities (responsibilities include but not limited to) Support attorneys within different practice groups. Submit Conflict Checks, open new client matters, and create New Business Memos as directed by attorneys. Work with various court systems, processing paperwork and e‑filings, running docket reports, and maintaining docket search charts. Partner with the firm's Finance Department to produce monthly attorney billing, process and submit check requests, and complete attorney expense reports. Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials. Make redactions, conduct Bates numbering, and compile document productions. Assist Litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits. Coordinate attorney calendars, set up meetings, conference calls, and make travel arrangements. Manage all incoming and outgoing U.S., certified, and Fed‑Ex mail per attorney request. Welcome clients and greet visitors with a helpful, positive, and professional attitude. Answer direct‑line phone calls in a professional manner and route as necessary. Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed. Skills & Competencies Previous experience in Litigation Legal Department. Ability to communicate professionally and interact effectively with all levels of personnel. Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision. Flexibility and ability to respond quickly and positively to shifting demands. Comprehensive knowledge of modern legal office practices and procedures. Considerable knowledge of legal documents preparation, legal terminology and court procedures. Ability to work under pressure to meet strict deadlines. Qualifications Bachelor's degree or equivalent training/work experience. Minimum of three years of legal administrative litigation support experience within a legal department or law firm, or an equivalent combination of education and experience. Proficiency in Windows‑based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook. Exceptional computer skills with the ability to learn new software applications quickly. Job Type Full‑Time, 40 Hours/week FLSA Classification Non‑Exempt Reports To Human Resources Location Princeton, NJ Salary Range The estimated salary range for this position is $65,000 - $85,000. Actual salary determination is dependent on a variety of factors, some of which include experience, qualifications, and geographic location. Equal Opportunity Employment In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender. #J-18808-Ljbffr