Account Clerk

Account Clerk Position at Century College

This position handles all student business transactions, receives tuition and fees, enters information in the Minnesota State accounting systems and handles other payment transactions so payments are recorded and accounted for accurately. Analyzes and enters all payment transactions including cash, check, credit card and payment plans into the accounting system using correct codes and student data.

Position requires the ability to accurately handle a high volume of cash transactions and individual accounts. Complex financial aid awards and payment plans require a high level of attention to detail and knowledge of the college Business Office operations.

Daily customer service contact includes in person, answering and returning phone calls and correspondence, while answering both routine and complex questions about accounts. Work also requires regular contact with other college departments and faculty, particularly regarding student accounts.

Position Responsibilities

• Performs cashiering duties including accepting deposit and payments from students, staff, and faculty, ensuring that funds are applied correctly, and department policy and procedures are followed.
• Process external scholarships.
• Process post-secondary education option students.

Minimum Qualifications (must have at time of application)

• Two years of experience in clerical, data entry, customer service, or business-related positions.
• Accounting – knowledge of basic accounting procedures and technical skills sufficient to perform daily cash sessions, process payments, receive fees, correct accounts/invoices, answer questions about accounts and balance the cash drawer daily in accordance with laws, policies, and procedures.
• Customer service skills - for telephone calls, emails, in-person, for staff, students, and faculty sufficient to perform the duties described above with courtesy, respect, and interest in positive problem solving.
• Word processing / Spreadsheets - Knowledge of standard computer software programs for word processing, and spreadsheets sufficient to create, modify, and manage them.
• Math – basic arithmetic sufficient to maintain complete and accurate financial records, balance and resolve discrepancies.

• Data entry – ability to input data quickly and accurately.

Preferred Qualifications (desired but not expected to have to enter job)

• Associate's degree in accounting, Business, Math, or related field.
• Advance technology skills to draft and organize letters and spreadsheets using formulas and a variety of layout formats.
• Specialized terminology - Knowledge of basic business and governmental accounting terminology, principles, and procedures sufficient to record, post, code and verify information is accurate.
• Knowledge of laws, policies and procedures of the State Legislative Auditor, Department of Finance and the State Treasurers.
• Knowledge of Minn State ERP systems including but not limited to ISRS (Integrated Student Registration System) and Workday.
• Strong interpersonal, verbal, and written communication skills, with the ability to build positive working relationships with students, staff, and external funding agencies.
• Excellent organizational and time management skills, with the ability to prioritize workload effectively, work independently, and collaborate as part of a team.
• Strong attention to detail and accuracy, with the ability to identify and resolve errors or discrepancies in financial transactions.

Other Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held.

This position requires successful completion of employment references and a driver's license background check.

Work Shift (Hours / Days of work)

Monday & Tuesday 9:30am – 6:00pm

Wednesday & Thursday 8:00am – 4:30pm

Friday 8:00am – 12:00pm

Telework (Yes/No)

*Fridays during the summer. *This position does not allow for telework / a hybrid work environment during the fiscal year (August – May) but would be eligible to work from home on Fridays during the summer. The hiring manager can provide additional guidance to the type of work environment at/following the interview process.

Application Procedure

To bid on this position, an employee of Century College must currently work in an Account Clerk position in a different shift. To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources.

Internal Applicants - Please make sure your application materials reflect how your name appears in Workday.

All current Century College and Minnesota State employees will need to log into Minnesota State Main Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for "Browse Jobs – Employees" in Workday via the search bar at the top to view open positions.

External Applicants - Please make sure to use your legal name on your application materials.

Applicants not currently employed by Minnesota State can access the Minnesota State Workday Career Site for External Applicants

to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Please upload the following documents to your application.

• Current resume.

You can upload the required application documents under the cover letter/resume section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents.

These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.

Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: View email address on click.appcast.io . Inquiries about application status or general questions about the position should be directed to View email address on click.appcast.io

For additional information about the application process, go to our Employment page on our main Century College site, click on Current Employment Opportunities for more information.

Minnesota State does not authorize the use of E‑Verify for employment purposes, and Century is unable to consider candidates who require employment sponsorship, as the associated costs are prohibitive for the college.