Budget and Administration Manager

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS Bargaining Unit: No Children thrive when they spend their most critical years with dedicated, educated, trained, and well-compensated individuals. To that end, the New York Early Childhood Professional Development Institute leads effective and sustainable collaborations and delivers critical support and infrastructure for the early childhood workforce. Housed at the City University of New York (CUNY), the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State. Reporting to the Director of Operations, the Budget and Administration Manager will work collaboratively to guide budget planning, advise leadership, and partner across programs to ensure financial decisions are data-informed, transparent, and aligned with organizational goals. This role offers the opportunity to improve financial processes and join a team dedicated to delivering accurate and timely budget and administrative services. DUTIES AND RESPONSIBILITIES: Budget Management Monitor assigned project budgets throughout the year, including allocation of funds and expenditure tracking to ensure compliance with sponsor and institutional guidelines. Coordinate monthly budget meetings with program directors to analyze variances and assist with projections; identify areas of concern and recommend corrective actions. Assist with budget revisions, cost transfers, no-cost extensions, and other modifications. Prepare budget documents, schedules, charts, and narrative content for public and internal presentations. Assist with the development and administration of the organization’s annual operating budget. Maintain and monitor personnel-related budget components, including salaries and benefits. Monitor accounts payable activity to ensure accuracy and proper coding as it aligns with the budget. Train and guide staff on financial policies, procedures, and budget-related protocols to ensure consistency and compliance across the organization. Review and approve purchase orders for appropriate funding sources and budget availability. Provide guidance to team leadership on budget preparation, financial planning, and cost control. Responds to inquiries by team leadership on budget process, status, and related activity. Serve as a key liaison between the Institute, CUNY Central Administration, and RFCUNY Administration. Administration Support staffing processes, including recruiting, hiring, onboarding, and other human resource needs. Ensures the accurate and proper processing of all purchase requests, maintenance of inventories, payment of invoices, and reconciliation of unpaid invoices Other Duties Performs the duties of subordinate positions when necessary; performs other duties as assigned. Attend staff meetings and trainings as required. Perform special projects and other duties as assigned. CORE COMPETENCIES/QUALIFICATIONS Minimum Qualifications Bachelor’s degree in a related field from an accredited institution. Five (5) years related, progressively responsible experience with processes for budgeting, expenditures, grants management, and/or procurement, preferably in a social service or non-profit organization. Proficiency in Microsoft Office Suite, particularly Excel, and other data management tools. Excellent written and verbal communication skills, with the ability to convey complex information clearly. Strong organizational skills with a high degree of accuracy and attention to detail. Demonstrated ability to manage multiple priorities and meet deadlines. Proven ability to work collaboratively in a team-oriented environment. Strong customer-service orientation and responsiveness. Strong understanding of budgeting principles, cost analysis, and compliance policies. Preferred Qualifications Master’s degree in a related field Experience in ERP systems (CUNYfirst, Workday, PeopleSoft) SKILLS: Strategic thinking Customer focus Data analysis Problem-solving Communication Advanced level Excel skills Can-do approach to a high volume of tasks Pay Range: $80,000 - $85,000 RFCUNY Benefits RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.