Executive Assistant

Executive Assistant (Contract-to-Hire)Location: Richmond, CAPay: $40-50/hourPosition Overview:We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This role will serve as a trusted partner, ensuring smooth day-to-day operations while helping drive organizational priorities and initiatives.The ideal candidate is highly organized, proactive, and confident working with executive leadership. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangementsAct as a strategic administrative partner by anticipating needs, managing competing priorities, and resolving issues proactivelyPrepare meeting agendas, presentations, and briefing materials to support executive decision-makingAttend leadership meetings, capture accurate notes, track action items, and ensure follow-throughCoordinate executive meetings, off-site sessions, and internal events, ensuring a professional and seamless experienceManage sensitive and confidential information with a high level of discretionSupport internal communication across departments to ensure alignment and clarityOversee logistics for executive meetings, including conference rooms, schedules, and materialsPartner cross-functionally to support key initiatives and operational processesAssist with reporting, tracking, and organization of executive priorities and projectsQualifications:3-5+ years of experience supporting executive or senior leadershipStrong executive presence with the ability to interact confidently with leadership teamsExceptional organizational and time management skills with strong attention to detailProven ability to manage complex schedules, priorities, and deadlinesStrong written and verbal communication skillsAbility to handle confidential information with professionalism and discretionHighly adaptable with the ability to thrive in a fast-paced environmentAdvanced proficiency in Microsoft Office (Word, Excel, PowerPoint)Experience supporting executive-level meetings and coordinating high-level events preferredEqual Opportunity Employer/Veterans/DisabledTo read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance OrdinanceBenefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.