Accounts Receivable Clerk

Accounts Receivable Specialist

This onsite Accounts Receivable Specialist role focuses on processing customer payments, maintaining accurate financial records, and supporting credit, rebates, and promotional activities in a manufacturing-focused environment. You will handle daily accounts receivable operations, reconcile complex rebate and promotion spreadsheets, and provide administrative support while working closely with internal stakeholders to ensure timely collections and accurate reporting.

Responsibilities

• Receive checks and other customer payments related to invoices and process them accurately and promptly.
• Compute, allocate, and verify information related to shortages or overpayments, and correct errors in coordination with the appropriate parties.
• Prepare bank deposits and related financial transactions in accordance with company procedures.
• Record accounts receivable information, including money received, stop-payments, and cash applications, in various computer systems.
• Assist in evaluating delinquent accounts and contact customers to arrange payment plans or resolve outstanding balances.
• Assist in verifying and validating credit for promotional functions and record key details such as amounts and dates received.
• Maintain and update multiple spreadsheets tracking rebates, promotions, and credits, along with a recap spreadsheet, and reconcile these spreadsheets at month-end for review by the Controller.
• Enter accounts receivable-related information into the computer systems and organize and file associated paperwork.
• Initiate Request Authorization Numbers (RAs) for customer deductions taken off checks and coordinate approvals with customer service and sales management.
• Compile daily and/or weekly reports of bank transactions and other relevant financial information for management or members of the Board of Directors.
• Prepare correspondence by writing, typing, or entering information into computer systems, ensuring clarity and professionalism.
• Answer telephone calls, take messages, and relay information using email or other computerized communication systems.
• Operate office equipment such as computers, printers, calculators, fax machines, and related devices, including replacing ribbons and fluid cartridges when needed.
• Assist with the duties of absentee personnel and provide general administrative support to ensure continuity of operations.
• Work efficiently with computer software and standard office equipment to support accounts receivable and administrative functions.

Essential Skills

• 12 years of experience in an accounts receivable support role.
• Hands-on experience with accounts receivable processes, including invoicing, cash applications, and collections.
• Experience working with rebates, discounts, and corrections in a business environment.
• Ability to manage and reconcile multiple spreadsheets tracking rebates, promotions, and credits.
• Proficiency in operating computer software and standard office equipment, including computers, printers, fax machines, calculators, and related devices.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
• Ability to write clear and structured reports, business correspondence, and procedure manuals.
• Strong attention to detail and accuracy in financial data entry and reconciliation.
• Effective communication skills for interacting with customers and internal stakeholders about payments, deductions, and account status.

Additional Skills & Qualifications

• Associate degree or equivalent work experience in a related field.
• Experience working in a manufacturing company is a plus.
• Background in accounts receivable, rebates, reconciliation, and invoicing.
• Comfort working in a growing environment where processes and headquarters operations are evolving.
• Ability to support administrative tasks and cross-cover for team members when needed.

Work Environment

This position is fully onsite five days a week in Florham Park, NJ, with standard hours from 8:30 a.m. to 5:00 p.m.

Job Type & Location

This is a Contract position based out of Morristown, NJ.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Morristown, NJ.

Application Deadline

This position is anticipated to close on Oct 10, 2026.