Personal Assistant

A high-profile executive couple is looking for a discreet, detail-oriented, and highly organized Personal Assistant to provide comprehensive administrative support in personal and household management. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, manages complex schedules and responsibilities with ease, and has excellent communication skills. Responsibilities Proactively manage and coordinate complex calendars for both professional and personal engagements Schedule and confirm meetings, appointments, travel, and events Act as gatekeeper and liaison with internal staff, vendors, and external contacts Prepare briefing materials, itineraries, and agendas in advance of meetings and travel Handle confidential and time-sensitive information with discretion Assist with school pick-up/drop-off and light childcare for school-aged children Handle a variety of personal administrative and household management tasks Coordinate household staff, service providers, and maintenance schedules Assist with personal errands, shopping, and gift purchases Assist with event planning and execution for social gatherings, dinners, and travel Manage inventory and supplies for household and office needs Arrange domestic and international travel, accommodations, and transportation Create detailed travel itineraries and manage changes in real time Ensure seamless transitions between personal and professional obligations during travel Track and reconcile both personal and business-related expenses, maintain accurate records, and assist with preparing detailed monthly expense reports Anticipate needs and ensure seamless daily operations Qualifications Minimum 5+ years’ experience supporting a high-level executive or private household Excellent organizational skills with strong attention to detail Discreet and professional demeanor; proven ability to handle sensitive information Strong written and verbal communication skills Fluent in English (spoken and written) Tech-savvy; proficiency in Microsoft Office, Google Workspace, and calendar apps Must have flexibility to respond to travel or scheduling complications at any time, including evenings and weekends Willingness and ability to travel with the family on occasion, providing on-the-ground support as needed (additional compensation provided) Must reside within 30 minutes of zip code 33140 Valid driver’s license and reliable transportation required Bachelor's degree preferred but not required This role comes with a full benefits package which includes: Medical/Rx/Dental/Vision coverage for the employee and eligible family members Competitive PTO and vacation policies Company 401(k) plan with employer contributions after one year Seniority level Mid-Senior level Employment type Full-time Job function Administrative #J-18808-Ljbffr Confidential