LEGAL SECRETARY I

Legal Secretary I

The Arizona Attorney General's Office Solicitor General's Office Division/Criminal Appeals Section is seeking a Legal Secretary I. The position will maintain the legal records, files, and case management in the Criminal Appeals/Capital Litigation Sections. The employee will be responsible for opening and closing case files. This includes entering data in our case management system and organizing files. As needed, this employee will timely and accurately prepare standard legal correspondence and pleadings using our templates, complete minor court filings, docketing, filing, and appropriate administrative support, including screening a wide variety of calls and visitors. This employee will assist with typing, copying, scanning, court runs, preparing deliveries to Tucson, and archiving. This is a very busy position for which regular attendance is required.

This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties: Docket incoming electronic mail and physical mail. Open new case files by entering data into Legal Files and CMS, and create new file folders and boxes. Compose, type, and prepare pleadings, correspondence, and exhibits in accordance with court rules and in proper format, and e-file in various courts. Typing, copying, scanning, court runs, and preparing deliveries to Tucson. Archiving: locates court mandates to close files, enters data in Legal Files and spreadsheets, and prepares files for Records Management. New case assignments: process promptly, locate and organize case files, obtain necessary records and transcripts, complete appropriate follow-up, distribute files to assigned attorneys, and advise appropriate coworkers of progress. Answering telephones: screens telephone calls and answers inquiries pertaining to cases.

Knowledge, Skills & Abilities (KSAs): Knowledge:

- Knowledge of complex office and clerical procedures and practices. Knowledge of office policies and procedures.

- Good organizational skills.

- Skilled in the use of Microsoft Office products such as Word and Excel.

- Skilled in the preparation of correspondence.

- Skilled in grammar, punctuation, spelling.

- Skilled in operating computer/keyboard and various office equipment.

Skill:

- Good organizational skills.

- Skilled in the use of Microsoft Office products such as Word and Excel.

- Skilled in the preparation of correspondence.

- Skilled in grammar, punctuation, spelling.

- Skilled in operating computer/keyboard and various office equipment.

Ability:

- Ability to deal with the public using appropriate tact, resourcefulness, and alertness.

- Ability to make decisions regarding sequence and priority of assigned tasks.

- Ability to adapt to changing assignments and priorities.

- Ability to sort, arrange, and file documents within proper case file.

- Ability to maintain confidentiality concerning legal files of the Attorney General's Office.

- Ability to get along and work well with others.

- Must be able to handle a high volume of work and stressful situations.

- Ability to type 40 wpm with minimal errors.

Selective Preference(s): Pre-Employment Requirements: - Travel is required for this position. A valid Arizona Driver's License is required, along with consent to have your driving record run periodically.

- All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits: The Attorney General's Office offers a comprehensive benefits package to include:

Student Loan Assistance

Sick leave

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

Vacation with 10 paid holidays per year

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement : - Positions in this classification participate in the Arizona State Retirement System ( ASRS ).

- Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us: If you have any questions, please feel free to contact Human Resources at View phone number on click.appcast.io or email us at View email address on click.appcast.io.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG's Human Resources Office at View phone number on click.appcast.io or via e-mail at View email address on click.appcast.io. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: View phone number on click.appcast.io, Fax: View phone number on click.appcast.io.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.