Bookkeeper / Office Administrator

Job Description

Job Description

Shift: 8am-5pm

Pay Range: $22-$25

Equipment:

QuickBooks (or similar accounting software), Microsoft Excel / Google Sheets, Microsoft Outlook, Adobe Acrobat (PDF management) 

Bookkeeper / Office Administrator

Location: Irvington, NJ
Schedule:

• Monday–Thursday: 8:00 AM – 4:30 PM
• Friday: 8:00 AM – 2:30 PM

Pay: $22.00–$25.00 per hour (based on experience)

A growing manufacturing company is seeking a dependable and proactive Bookkeeper / Office Administrator to join its team. This role combines bookkeeping responsibilities with general office support and is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative and financial tasks. Training is available for the right candidate.

• Manage accounts receivable and accounts payable, including invoicing, collections, and vendor payments.
• Answer and direct incoming phone calls professionally.
• Create and send purchase orders and track orders.
• Communicate with customers regarding billing, payments, and general inquiries.
• Assist with report creation and financial tracking.
• Maintain organized digital and physical records.
• Monitor and manage office inventory and supplies.
• Support daily office operations and assist where needed.

• Previous experience in bookkeeping, accounting, or office administration preferred but not required.
• Understanding of accounts receivable and payable processes, or willingness to learn.
• Comfortable using computers and learning new software.
• Strong organizational skills and attention to detail.
• Ability to multitask and work effectively in a fast-paced environment.
• Excellent communication skills.
• Self-motivated and able to work independently.

• QuickBooks or similar accounting software
• Microsoft Excel or Google Sheets
• Microsoft Outlook
• Adobe Acrobat (PDF management)

• Someone who takes ownership of their work and follows through.
• A self-starter who identifies what needs to be done and acts on it.
• Reliable, professional, and consistent.
• Comfortable working in a small team environment.

• 401(k) retirement plan.
• Stable full-time position.
• Consistent weekday schedule with an early finish on Fridays.
• Opportunity to work in a collaborative and supportive environment.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.