Executive Assistant

Executive Assistant

The Executive Assistant is to support the marketing teams in standard operating procedures by tracking all the administrative and clerical details and clearing the path to make the most impact on the business. The Executive Assistant supports the CMO by ensuring all the administrative and clerical details are cared for and clearing the path to make the most impact on the business both internally and externally. Success measurements include being organized, clear-headed during emergencies, having strong relationships with others that leads to growth of the team, and customer satisfaction.

Essential duties include working directly with the CMO to anticipate barriers, find ways to continuously improve efficiency so the department runs efficiently, administering the Zoho software suite to maintain, update and enhance the firm's procedures through enhanced productivity, managing the training and development for sales admin team on all processes, procedures, and policies, maintaining Executive Assistant duties for CMO, scheduling appointments, calls, meetings, webinars, maintaining and tracking CMO's projects, tasks, and reminders, researching clients/firms via Google, company website, LinkedIn, etc., researching and pursuing potential clients for ETS/TGP services for business development, maintaining, tracking, AIChE and other associations for business development, monitoring, tracking, processing and following up on all projects, preparing cost segregation requests, as required for new projects, submitting and confirming signed LOEs to client and operations team, preparing and sending emails on behalf of CMO, and performing other related duties as assigned.