Bookkeeper

Bookkeeper / Junior Accountant / Office Assistant (Contract)

Company: Confidential Real Estate Company

Department: Accounting

Reports To: Controller

Employment Type: Contract (Temporary-to-Potential Hire)

Status: Full-Time

Position Summary

A confidential real estate company is seeking a Bookkeeper / Junior Accountant / Office Assistant to support the Accounting Department on a contract basis. This role will assist with day-to-day accounting operations, property-level financial activities, regulatory filings, document management, and general office support. The assignment is expected to last approximately three months, with the potential for contract-to-hire depending on performance and business needs.

The ideal candidate will have experience in real estate, property management, or development environments and hands-on experience with Yardi. Experience with Yardi is required.

Key Responsibilities

Accounting & Property Accounting Support

• Process monthly bank reconciliations and perform property-related banking functions.
• Review, code, and process accounts payable invoices within Yardi.
• Communicate with vendors to resolve invoice and payment discrepancies.
• Record accounts receivable transactions and bank deposits in Yardi.
• Research and resolve discrepancies between accounting records and bank statements.
• Prepare and post journal entries as needed.
• Assist with ownership distributions and related accounting activities.
• Support various accounting projects as assigned.

Financial Reporting & Record Management

• Scan, save, distribute, and maintain monthly bank statements and lender statements.
• Track and organize monthly reporting packages from third-party property management companies.
• Maintain accurate and organized accounting files, including invoices, deposits, and supporting documentation.
• Assist with distribution and tracking of annual tax returns for ownership groups.

Compliance & Regulatory Filings

• Assist with tracking, payments, and filings related to:
• Secretary of State filings (LLC-12)
• Business licenses
• Local housing authority requirements (RSO, SCEP, Rent Control)
• Franchise Tax Board filings (Forms 3522 and 3536)
• Personal property tax filings (Forms 571R and 571L)
• Process Delaware Corporation annual filings and Delaware LLC tax payments as needed.

Administrative & Office Support

• Sort, scan, and distribute incoming mail.
• Maintain filing systems and electronic document organization.
• Answer incoming calls and greet office visitors as needed.
• Provide administrative support to the Office Manager and Accounting team.
• Assist with general office tasks and special projects.

Qualifications

Required

• 2+ years of experience in bookkeeping, accounting, accounts payable, accounts receivable, or property accounting.
• Hands-on, current experience with Yardi (required).
• Strong understanding of accounting fundamentals, including journal entries, bank reconciliations, and financial statements.
• Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Preferred

• Prior experience in a property management, real estate investment, or real estate development environment.
• Familiarity with property-level accounting and real estate ownership structures.
• Experience supporting both accounting and general office administration functions.

Schedule & Duration

• Full-Time
• Contract duration: approximately 3 months
• Potential contract-to-hire opportunity based on performance and business needs
• Immediate availability preferred