Executive Assistant IV

Description

Executive Assistant Business Partner

Position Overview

We are seeking an experienced Executive Assistant Business Partner (EABP) to provide high-level administrative and business support to four leaders within Client's Finance organization, supporting teams across Internal Audit (IA) and SOX .

This is a fast-paced, highly collaborative role requiring exceptional organizational skills, strong judgment, proactive problem-solving, and the ability to work independently while partnering closely with a broader Executive Assistant community.

Key Responsibilities

1. Provide primary executive administrative support to four leaders , including two Directors and two Managers across Internal Audit and SOX.
2. Manage complex and high-volume calendars , including scheduling, rescheduling, prioritizing, and coordinating meetings across multiple stakeholders.
3. Coordinate meetings with senior leaders and members of Client's executive assistant community.
4. Arrange and coordinate domestic business travel and process expense reports using Concur .
5. Schedule conference rooms and coordinate meeting logistics using Microsoft Outlook.
6. Coordinate catering and other meeting-related arrangements as needed.
7. Partner with other Executive Assistants to coordinate priorities, schedules, and shared support needs.
8. Provide direct support to leaders while maintaining strong relationships across the Finance and EABP community.
9. Serve as a proactive problem solver who can independently identify solutions, navigate ambiguity, and obtain information with minimal supervision.
10. Know when to take initiative independently and when to ask questions or seek support.
11. Support a fast-paced environment where workload and priorities may fluctuate based on quarterly close and fiscal-year cycles .
12. Leverage AI and productivity tools to improve administrative workflows and day-to-day efficiency.

Required Qualifications

1. Proven experience as an Executive Assistant, Executive Business Partner, or similar senior administrative professional .
2. Strong experience managing complex, high-volume calendars for senior leaders.
3. Demonstrated ability to work independently with minimal supervision and proactively resolve issues.
4. Excellent organizational, prioritization, communication, and interpersonal skills.
5. Ability to manage competing priorities in a fast-paced and occasionally high-pressure environment.
6. Strong judgment, discretion, and attention to detail when supporting senior leadership.
7. Ability to collaborate effectively with a large administrative support community.
8. Strong proficiency with productivity and collaboration technologies.

Preferred Qualifications

1. Experience supporting leaders within Finance, Accounting, Internal Audit, SOX, or other regulated/corporate functions .
2. Previous experience in an IA or SOX environment is a significant plus but is not required.
3. Finance or accounting industry experience.
4. Prior experience supporting executives in a large technology organization.
5. Previous Client experience, particularly in a similar Executive Assistant capacity, is welcomed.
6. Experience using Concur for travel and expense management.
7. Experience leveraging AI tools to improve productivity and administrative workflows.

Technology & Tools

1. Google Workspace: Google Sheets and other Google productivity applications.
2. Microsoft Outlook: Calendar management, meeting scheduling, and conference room booking.
3. Slack: Day-to-day communication and collaboration.
4. Concur: Travel and expense processing.
5. Claude: Strong familiarity or hands-on experience is highly desirable.
6. Google Gemini: Experience is a plus.
7. General comfort adopting and leveraging AI tools in daily work.

Work Environment & Schedule

1. Location: Mountain View, CA
2. Work Model: Hybrid
3. Schedule: 3 days per week in the office and 2 days remote.
4. Required Office Days: Tuesday and Wednesday, plus one additional day determined in collaboration with the manager.
5. The third in-office day is flexible but not optional .
6. Additional office presence may occasionally be requested for specific business needs, although the expectation is generally three days per week.

Contract Details

1. Contract Duration: Through November 30, 2026.
2. The position is expected to remain active through the stated end date.
3. There may be an opportunity for conversion to a full-time employee (FTE) depending on business needs, performance, and available headcount.
4. Candidates who prefer contract work are also welcome.