Executive Assistant

Executive AssistantThe Executive Assistant will provide comprehensive administrative support to Wellington's Chief Technology Officer (CTO) and members of his leadership team, including the Chief Architect, Head of AI, and Director of Technology Strategy & Execution. This role serves as a key thought partner and trusted coordinator to technology leadership, requiring strong judgment, discretion, and the ability to operate independently in a dynamic, fast-paced environment.RESPONSIBILITIESThe Executive Assistant will manage the overall daily support needs of the CTO and members of his leadership team, including but not limited to:Proactively managing complex and evolving calendars across multiple time zones, anticipating conflicts and prioritization needs in a fast-moving technology environmentCoordinating logistics for internal and external meetings, including in-person, hybrid, and virtual sessions; preparing materials; and ensuring seamless executionManaging domestic and international travel arrangements when required, preparing detailed itineraries and resolving issues quickly and independentlyCoordinate documentation and preparation of business-related expense reporting and departmental purchase order entryActing as a reliable point of contact for internal and external stakeholders, exercising sound judgment and discretion when handling sensitive or time-critical mattersSupporting team operations through preparation of materials, tracking action items, and helping leaders maintain focus on prioritiesLeveraging technology and AI-enabled tools to streamline workflows, improve organization, and enhance efficiency across administrative and operational tasksAssisting with onboarding and offboarding activities, maintaining team documentation, shared drives, and process materialsProviding cross-coverage and back-up support to other Executive Assistants as needed, contributing to a collaborative and supportive admin communityManaging and coordinating logistics for department-wide initiatives such as town halls, holiday celebrations, and recognition for significant personal and professional milestonesQUALIFICATIONS·Minimum of 5-10 years of experience as an Executive Assistant or senior administrative professional, with demonstrated experience supporting senior leaders in specialized, operationally complex organizations·Comfort supporting leaders in fast-paced, fast-changing, matrixed organizations; familiarity with agile, product, or iterative delivery models is a plus·Strong critical thinking and problem-solving skills, with the ability to anticipate needs and act independently·High emotional intelligence with the ability to remain flexible, composed, and positive in the face of shifting priorities and ambiguity·Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with enthusiasm for adopting new tools and technologies, including AI-enabled solutions, to improve efficiency·Exceptional organizational skills, attention to detail, and commitment to high-quality work·High degree of professionalism, integrity, and discretion in handling confidential information·Outstanding interpersonal and communication skills, with a service-oriented mindset, collaborative approach, and the ability to build strong relationships and represent leaders wellNot sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at View email address on click.appcast.io Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:USD 60,000 - 110,000This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.