Office Coordinator

Job Title

We Go Beyond:

At Bed Bath & Beyond, we believe that everyone should "Be You!". Bed Bath & Beyond is a community that upholds a culture of understanding, acceptance, and respect. We believe a person's individuality, traits, beliefs, and characteristics should be valued and embraced. Living by this ethos is essential to the success of our business. Our goal is to foster a more inclusive environment where every employee visibly demonstrates inclusive behaviors and respect for individuals.

Keep the Calendar Running Smoothly

• Own executive calendars end-to-end scheduling meetings, blocking focus time, and juggling last-minute changes without breaking a sweat.
• Make the call on scheduling conflicts, prioritizing what actually matters.
• Set up meetings that just work rooms booked, video links sent, the right people looped in.
• Stay a step ahead, spotting scheduling issues before they become problems.
• Put together daily/weekly briefings so execs walk into every meeting prepped.
• Send the reminders and follow-ups that keep everyone on track.

Make Travel Painless

• Book flights, hotels, cars, and everything in between for domestic and international trips.
• Build itineraries people actually want to use clear, realistic, and accounting for time zones and layovers.
• Handle the chaos when a flight gets delayed or canceled rebook fast, keep everyone calm.
• Know the loyalty programs, preferred vendors, and travel policy inside and out.
• Be the person executives can text when something goes not as planned.
• Handle visa, passport, and documentation logistics so international trips go smoothly.

Own the Expense Process

• Prep and submit expense reports accurately and on time.
• Track travel spend and give execs and the Chief of Staff a clear picture, regularly.
• Work with Finance to make sure reimbursements happen fast.
• Keep records organized and audit-ready.
• Spot ways to save on travel costs and help keep spending on policy.

Be the Behind-the-Scenes MVP

• Handle confidential info with discretion you're trusted with the details that matter.
• Draft correspondence, prep materials, and track follow-ups so nothing falls through the cracks.
• Keep digital files organized so anything can be found in seconds, not hours.
• Jump into special projects and new challenges as they come up variety is part of the job.

What You Bring

• 2+ years in an EA, coordinator, or admin role internships and fast-paced service jobs count too.
• Experience juggling calendars and booking travel (bonus points if you've planned a multi-leg trip for someone else or yourself).
• Comfort with numbers reconciling expenses or managing a budget, even informally, is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Word, Excel); bonus if you've used tools like Concur or similar.
• Clear, confident communication written and verbal.
• An eye for detail that borders on obsessive (in a good way).
• The ability to stay cool and adapt when plans change fast, including outside 9-to-5.
• Trustworthiness and good judgment you'll be handling sensitive info from day one.
• A self-starter mindset, with the collaboration skills to work well across teams.
• Flexibility and a genuine curiosity about how businesses operate.

Why You'll Like It Here

• Real exposure to executive decision-making you'll see how the business actually runs, not just support it from a distance.
• Room to grow this role is a strong stepping stone into operations, project management, or executive leadership support.
• A fast-paced environment where no two days look the same.
• A team that values initiative bring ideas, not just task completion.
• Located in the heart of the WeHo neighborhood in Nashville proper. Easy access to great food and entertainment.

Education Requirements

• High School Diploma required

Physical Requirements

• Ability to operate a computer, telephone, and other standard office equipment.
• Ability to communicate effectively with employees, executives, vendors, and travel partners, including outside standard business hours as needed.
• Ability to remain in a stationary position for extended periods while performing administrative tasks.
• Ability to move throughout the workplace to access work areas, meeting rooms, files, and office equipment.
• Ability to exchange accurate information in person, via telephone, video conference, and email.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this role.

Additional Information

• Beyond Retail Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.
• This position is classified as exempt under the Fair Labor Standards Act (FLSA).
• Employment with the company is at-will; either the associate or the company may terminate the employment relationship at any time, with or without cause or notice.