Executive Assistant II
MaineHealth
Description Professional - Nonclinical Req #: 76079 The Executive Assistant II is a trusted strategic partner providing highlevel administrative, operational, and project support to the COO (MMC Portland Executive) and the Vice President of Operations. This role plays a pivotal part in enabling executive effectiveness and advancing organizational priorities through exceptional attention to detail, sound judgment, and a high degree of emotional intelligence. The Executive Assistant II proactively anticipates needs, closes loops, and ensures timely, professional followthrough across a dynamic portfolio of executive priorities. Serving as a key liaison, this individual collaborates effectively with senior leaders, internal teams, consultants, and external stakeholders, demonstrating strong communication skills and discretion at all times. In addition to executive support, the role includes responsibility for coordinating projects and executive-level events, bringing structure, organization, and polish to complex initiatives in support of the organization's mission. Required Minimum Knowledge, Skills, and Abilities (KSAs) Education: Bachelor's Degree preferred. License/Certifications: N/A Experience: Five years of experience in an administrative support role required with two years providing executive leader support. Additional Skills/Requirements Required: Advanced Microsoft Office skills. Additional Skills/Requirements Preferred: N/A Hiring Scam Alert MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to View email address on click.appcast.io. Benefits We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow - programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family. Questions If you have questions about this role, please contact View email address on click.appcast.io. #J-18808-Ljbffr MaineHealth
- ...Executive Assistant II - 87350 Northern Light Mercy Hospital Department: Hospital and Other Admin Position is located: Mercy Fore River Work Type: Full Time Hours Per Week: 40.00 Work Schedule: 8:00 AM to 4:30 PM Summary: Reporting to the NL Mercy...SuggestedFull timeWork at officeFlexible hours
Northern Light Health
Portland, ME4 days ago - ...Maine Connections Academy - Administrative Assistant II Job Category: Administrative/Clerical Requisition Number: MAINE016923 Full-Time On-site Office-based, ME 600 Southborough Drive, Suite 202 South Portland, ME 04106, USA Job Details Description...SuggestedFull timeWork at office
Connections Academy
South Portland, ME4 days ago $30 per hour
...delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Paralegal/Legal Assistant II. In this role, you will be supporting the overall mission of the United States Attorney's Office (USAO). If you are looking for...SuggestedHourly payFull timeTemporary workWork at officeLocal areaRemote workFlexible hours- Executive Assistant to the Vicar General Roman Catholic Diocese of Portland Maine Employment Type Full-time Location Portland, Maine Posted Date April 27, 2026 The Roman Catholic Diocese of Portland, Maine is seeking a highly organized and discreet Executive Assistant...SuggestedFull time
- A dynamic technology firm in the United States is seeking an Executive Assistant to provide high-level administrative support to an Executive Leadership Team member. You will manage calendars, coordinate meetings and travel, and handle communications. The ideal candidate...Suggested
- ...and time management/gatekeeping skills Ability to anticipate executive's needs (time to plan for meetings, priorities, etc) Mature, confident... ...to ensure follow‑up on action items and issues raised. Assist with the preparation of presentations. Assist with inquiries for...Worldwide
- The Roman Catholic Diocese of Portland is seeking a highly organized Executive Assistant to support the Vicar General and Chancellor. Responsibilities include managing schedules, executive correspondence, and confidential documentation. Candidates should possess 3-5 years...Full time
- Provide high-level administrative and operational support to an Executive Leadership Team member. You’ll manage calendars, coordinate meetings and travel, handle communications, and support projects while acting as a liaison across internal and external stakeholders. Key...
$25k - $30k
We're Hiring! Looking for a part-time job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office. Position Overview This busy insurance and financial services office has a passion to make a difference in ...Hourly payPart timeFor contractorsWork at officeWork from homeFlexible hoursMichelle Raber - State Farm Agent
Scarborough, ME1 day ago- MaineHealth is seeking an Executive Assistant II to provide high-level administrative and operational support to the COO and Vice President of Operations. The role involves anticipating executive needs, facilitating communication with stakeholders, and coordinating complex...Flexible hours
- ...Hourly wage ~401K available ~ Positive, fun work environment Job Responsibilities: Key holders are in charge of: Assisting the 1st assistant and manager with all day-to-day operations of the store Making sure the floor is properly merchandised with...Hourly payFlexible hours
Earthbound Holding LLC
Portland, ME1 day ago - A leading staffing company in Westbrook, Maine is seeking an Administrative Support professional to assist an executive leadership team member. Responsibilities include scheduling, travel coordination, and managing sensitive information. Candidates must have excellent communication...
$19 - $19.5 per hour
...operational procedures Ensures opening/closing procedures are executed according to company guidelines Communicates accurately and... ...auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to...Hourly payTemporary workLocal areaImmediate startHome officeFlexible hoursNight shiftThe TJX Companies , Inc.
South Portland, ME15 days ago- Executive Assistant to the Bishop’s Office Roman Catholic Diocese of Portland, Maine Employment Type: Part‑time Location: Portland, Maine Posted Date: April 27, 2026 Executive Assistant to the Bishop’s Office is a shared position that supports the Chancellor and provides...16 hoursPart timeWork at office
- MaineHealth is seeking an Executive Assistant I to provide essential administrative support to Senior Executive leaders. This position requires effective collaboration with various levels of management, consultants, and the public. The ideal candidate will possess a high...Flexible hours
- ...expert with the ability to sell and market a broad range of apparel, including private labels, name brands, and tailored clothing Assist with building a superior customer-focused sales team by providing on-going coaching and training for selling skills, behaviors, and...Local area
- Executive Assistant and Admissions/Marketing Coordinator Holy Cross School Employment Type: Full-time Location: South Portland, Maine Posted Date: April 21, 2026 Summary of Position: The Executive Assistant and Admissions/Marketing Coordinator fulfills the mission of...Hourly payFull timeWork at officeLocal area
- A leading retail company in South Portland is looking for a Retail Sales Associate, Key Holder. Passionate about customer service, you will ensure each guest feels welcomed while coaching team members to excel in a fast-paced setting. Key responsibilities include enhancing...
- ...everything we do. We have an excellent hybrid opportunity for a Manager II, Codes and Standards based in either Fort Smith, AR, Little Rock... ...with applicable codes and referenced standards. Provide executive‑level oversight of QA/QC, RCA, and AAR programs related to codes...Work experience placementWork from home
- ...management processes while serving in place of an Assistant Manager as a permanent member of a VIP... ...results through helping the team achieve execution of VIP programs and standards. ESSENTIAL... ...passed all their required LMS training ii. Have all associates complete any and all...Permanent employmentShift work
$19 - $22.5 per hour
Job Description Job Description The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children...Hourly payDaily paidTemporary workWork at officeMonday to FridaySpurwink Services
South Portland, ME14 days ago- ...Job Description Job Description Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones...Work at office
Maine Wing Management LLC
Portland, ME4 days ago - ...Job Description Job Description Description: Administrative Assistant – Rental Division Dirigo Property Management | Portland, ME | Full-Time | In-Person At Dirigo Property Management , we are committed to delivering exceptional property management services...Full timeWork at office
Dirigo Community Management LLC
Portland, ME12 days ago - LANCO Integrated in Westbrook, Maine is looking for an Automation Manufacturing Project Leader II to lead the commissioning and assembly of custom automation systems. The ideal candidate should possess mechanical expertise, strong leadership skills, and have an A.S. degree...
- ...16, 2026 at 4:00 AM General Summary The Assistant Manager lives VIP’s mission to EARN AUTOMOTIVE... ...results through helping the team achieve execution of VIP programs and standards. Essential... ...passed all their required LMS training. ii. Have all associates complete any and all...Shift work
$70k
...opening for a full-time, Research Associate II position. The Research Associate II (... ...reports and overseeing technical staff in the execution of grant activities. In addition, the... ...extensive applied research and technical assistance portfolio with rigorous undergraduate and...Full timeTemporary workPart timeWork experience placementWork at officeLocal areaVisa sponsorshipMonday to Friday- Hirebridge is seeking a highly organized Executive Administrative Coordinator to support company leadership and ensure smooth execution of operational tasks. This role includes managing document storage, scheduling, capturing meeting notes, and performing various errands...Work at office
- ...stocked. * Support product replenishment activities and maintain brand standards to keep the store full and abundant. * Assist with floorset execution, window changes, visual presentation, and marketing placement as needed. * All store positions require constant...Weekly payDaily paidTemporary workPart timeLocal areaWork from homeShift workWeekend workAfternoon shift
Bath and Bodyworks
South Portland, ME2 days ago - ServingSchools is seeking an Early Childhood Special Ed Case Manager/IEP Team Coordinator Level II in Portland, Maine. This 40 hour per week position provides critical support to parents and their preschool children, ensuring eligibility for the Individualized Education...
$23.34 - $40.47 per hour
Early Childhood Special Ed Case Manager/IEP Team Coordinator Level II 40 hour per week, calendar year position with our CDS Reach site... ...Maine State Employee Living Resources Program (Employee Assistance) Qualifying employer for the Public Service Loan Forgiveness (PSLF...Hourly payWork at officeLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant II. Be the first to apply!
- personal executive assistant Portland, ME
- executive assistant - work from home: remote Portland, ME
- executive assistant communications Portland, ME
- executive assistant Portland, ME
- remote executive assistant (part-time) Portland, ME
- executive secretary Portland, ME
- executive administrator Portland, ME
- executive assistant pa Portland, ME
- executive assistant real estate Portland, ME
- executive team executive assistant