Administrative Specialist 2

Facilities Management Professional

The New Jersey Judiciary is seeking a highly motivated professional to work in the Facilities Management Unit. Under the supervision of the Administrative Supervisor 3, Facilities Management, the individual will act as a professional worker on facilities related tasks and projects in the Richard J, Hughes Justice Complex and at thirty-four leased locations throughout the State. This individual will coordinate workflow and facilitate discussions between multiple Judiciary entities.

This position requires a dynamic and varied skill set. This team member will assemble facility-related materials, coordinate facility-related work activities, provide meaningful input on projects, and develop relationships with internal and external partners. This position will coordinate with finance partners as needed and require a general understanding of expenditures and project finance. Additionally, this position will support the RJH Conference Center as needed. The individual will review, update, collect, compile, input, and analyze data. Additionally, this position will assign and update work orders, updating newly created project related documents to support the unit. We will require someone who has exceptional customer service and communication skills, and able to communicate with external partners, such as landlords and the Department of Treasury when needed. We will provide opportunities for this person to learn and utilize AutoCAD to update floor plans. This position is expected to have a general knowledge of basic facilities, data bases, and software programs.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Example of Duties

• Plan, schedule and perform interior moves and maintenance requests such as small furniture, boxes, file cabinets, excess materials, surplus furniture and requests for movers.
• Follow up on maintenance related work orders, site visits to ensure proper operation of facilities and make observations regarding paint, fire extinguishers, carpeting, and ceiling tiles.
• Observation of potential building code issues and parking maintenance.
• Contribute to the development of policies and procedures to ensure the efficient operation of the Facilities Management Unit and effective response to customer and other agency requests.
• Perform minor maintenance and repairs such as repair or installation of keyboard trays, furniture repairs/assembly, hang bulletin and white boards.
• Other duties as assigned.

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Graduation from an accredited college or university with a bachelor's degree. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.

Supplemental Information

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY: The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.