Administrative Coordinator

Beacon Hill has partnered with an association in Chicago in hiring an Administrative Coordinator to start immediately. This role will support the Leadership support team ensuring smooth communication, meeting coordination, volunteer engagement, and administrative operations for association leadership and volunteer committees. Responsibilities Provide administrative support to the Leadership Support Team and association leaders Coordinate calendars, meetings, conference calls, and virtual events Prepare meeting agendas, minutes, reports, and presentation materials Manage communications with volunteer leaders, board members, committee members, and chapter leadership Assist with onboarding and training of volunteer leaders and committee members Track committee activities, action items, deadlines, and follow-up communications Maintain accurate records, databases, leadership rosters, and governance documents Coordinate logistics for leadership meetings, conferences, retreats, and special events Schedule meeting space, audiovisual needs, travel arrangements, and catering as needed Assist with governance-related processes, including board and committee documentation Monitor shared inboxes and respond to inquiries in a timely and professional manner Support membership and volunteer recognition programs, awards, and engagement initiatives Prepare correspondence, reports, spreadsheets, and other business documents Collaborate with cross-functional teams to support organizational initiatives and projects Assist with budget tracking, expense reporting, and invoice processing Maintain confidentiality of sensitive organizational and leadership information Identify opportunities to improve administrative processes and team efficiency Provide general office and project support as needed Requirements 2+ years of administrative, coordinator, executive support, association, nonprofit, or related experience Strong organizational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills Experience coordinating meetings, events, or volunteer programs Detail-oriented with strong follow-through and problem-solving abilities Ability to work independently and collaboratively in a team environment Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint Experience with databases, CRM systems, membership platforms, or association management software is a plus Professional and customer-service-oriented approach when working with volunteers and stakeholders Ability to handle confidential information with discretion Bachelor's degree preferred but not required with relevant experience Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) #J-18808-Ljbffr