Administrative Assistant

Administrative Assistant

Oakes Auto Group is looking for a detail-oriented and organized Administrative Assistant to join our Accounting & Administration team. This role is essential to keeping dealership operations running smoothly by managing vehicle inventory paperwork, maintaining accurate records, processing deal documentation, and supporting daily administrative functions. Success in this position comes from balancing accuracy, efficiency, and a strong sense of urgency. Established in 2010, Oakes Auto Group is family-owned and locally operated, with a culture built around stability, growth, and long-term career development.

Pay & Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off + paid holidays
• Employee discounts
• Career growth across multiple stores
• Locally owned and operated
• Tuition reimbursement
• Community involvement and volunteer opportunities

What You’ll Do

• Process new vehicle inventory by entering invoices, creating stock numbers, preparing deal jackets, and creating vehicle key tags.
• Process and organize vehicle keys for both the Sales and Service departments as new inventory arrives from transport.
• Scan, organize, and maintain deal jackets and dealership documents, including proof of title delivery, product cancellations, and electronic filing.
• File electronic liens (e-liens) on funded vehicle deals while ensuring all documentation is accurate and complete.
• Maintain organized records and assist with administrative tasks that support the Accounting and Office teams.

What We’re Looking For

We're looking for someone who enjoys organization, thrives on accuracy, and takes pride in completing work correctly the first time. The ideal candidate can manage multiple priorities, work independently, and maintain attention to detail in a fast-paced dealership environment.

What Makes YOU a Good Fit?

• You have exceptional attention to detail.
• You enjoy staying organized and keeping paperwork accurate.
• You manage your time well and can prioritize multiple tasks.
• You work with a sense of urgency without sacrificing quality.
• You enjoy supporting a team behind the scenes and helping operations run efficiently.
• You're dependable, accountable, and eager to learn new systems and processes.

Requirements

• Valid driver's license with a clean or acceptable driving record
• Ability to pass a standard background check
• Strong reliability and consistent attendance
• Comfortable working in a fast-paced environment
• Basic computer skills and willingness to learn new systems
• High school diploma or equivalent
• Previous administrative experience is a plus
• Experience with Tekion is helpful but not required.

About Oakes Auto Group

Oakes Auto Group is a locally owned and rapidly growing dealership group serving the Kansas City metro. We take pride in creating a workplace that feels supportive, grounded, and people-first. Our teams across North Kansas City, Olathe, and Kansas City operate with a shared focus on teamwork, personal growth, and doing right by our customers and our community.

We invest heavily in training, development, and internal promotion because we want our people to build long-term careers here, not just hold short-term jobs. Our stores value open communication, accountability, and a winning attitude, and we genuinely celebrate our employees’ successes and milestones.

Beyond the walls of our dealerships, we stay active in the community through local partnerships, volunteer opportunities, charity drives, and events that bring people together. We’re proud to represent a brand that is known for its culture, its commitment to service, and its belief that great people create great experiences.

If you’re looking for a workplace where you can grow, feel supported, and make an impact, Oakes Auto Group is a place where you can build your career.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.