Office Assistant

Office Assistant

Department: ONSITE-CLERICAL
Job Status: Full-Time
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $17.00 - $19.00 Hourly


Position Description

Office Assistant

M. Shapiro Real Estate Group

Job Description


We are a growing, fast-paced property management office located in Farmington Hills, MI seeking an Office Assistant to join our team in Portage IN. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, greet clients, professionally present available units, and properly secure lease agreements.


Responsibilities


• Maintain accurate knowledge of inventory in areas such as rent pricing, lease expirations, knowledge of surrounding neighborhoods


• Perform ongoing routine inspections of all vacant units throughout the turnover process to ensure the residence is ready in accordance with company standards


• List and maintain available units into company software and other available marketing outlets


• Schedule appointments to meet and sign all lease paperwork, accept rental payment and complete move-in orientation


• Provide outstanding customer service including assessing and resolving customer problems and professionally handling telephone and walk-in inquiries


• Maintain required tenant documentation in a neat and orderly manner as directed by management


• Control delinquencies by phone and letters on a scheduled basis including sending out monthly statements


• Make regular assessment of the condition of the property and resolves maintenance and cleaning issues


• Provide general assistance of the office including but not limited to opening and closing the office on time each day, keeping and balancing petty cash, making daily bank deposits and preparing daily, weekly and monthly reports as required by management


• The responsibilities of this position are subject to change at any time due to the needs of the business.


Requirements and skills


• Section 8/MSHDA experience


• Must have a dynamic and outgoing personality


• Superior verbal and written communication skills


• Excellent attention to detail is a must


• Proficiency in Microsoft Office


• Reliable personal transportation


• Highly organized with an aptitude for sales


• Demonstrated ability to work with a wide variety of people


• Variety of other tasks and projects assigned at any time.