Executive Assistant

Responsibilities Provide high‑level, strategic support to the CEO and executive team, serving as the operational backbone and a critical liaison between leadership and all stakeholders. Typical duties include: Executive Support Manage complex calendars and priorities for CEO and other executives. Prepare briefings and meeting materials. Handle confidential information with discretion. Proactively resolve scheduling conflicts or priority clashes. Travel & Logistics Book and coordinate all travel (domestic/international), accommodations, and detailed itineraries. Optimize travel productivity; manage loyalty programs. Handle all travel‑related expenses, receipts, and reconciliation. Meeting & Event Management Assist in planning and executing external guest visits, board meetings, company all‑hands and other NY office events. Coordinate vendors, venues, logistics, and run‑of‑show documentation. Maintain project docs, manage resources and budget. Implement best practices for executive‑level project execution. Office Management Oversee the management and productivity of the office manager and step into the role of an office manager when they are out of office or unavailable to ensure 24‑hour coverage. Coordinate with the office manager to oversee all NYC office logistics and budget: facilities, vendors, supplies, seating, snacks. Maintain a professional, compliant, and welcoming environment. Plan office celebrations and team engagement events. Qualifications 5+ years senior executive support experience. Mastery of Microsoft Suite and travel platforms. Proven success planning large events and managing office operations. Willingness to be available after hours and weekends when needed. Location This is an onsite role, open to all who reside within a commutable distance from midtown Manhattan, NYC. The position is located at our new headquarters near Grand Central Terminal. Compensation The annual pay range for this position is based on the preferred primary location listed above. If you are applying to this role at a different location, please note that the salary range may vary accordingly and could fall outside of what is listed. Base pay offered may vary depending on job‑related knowledge, skills, and experience. #J-18808-Ljbffr