Human Resources Associate

Human Resources Associate

Department: Human Resources

Employment Type: Full Time

Location: Milan, IL (4905)

Reporting To: Amanda Laffoon

Compensation: $21.00 - $24.00 / hour

Description

Are you passionate about helping people and creating exceptional employee experiences? Do you take pride in accuracy, organization, and finding ways to make processes run more efficiently? If this sounds like you, we'd love to hear from you. We invite you to learn more about our Human Resources Associate role and apply to join our team.

As a Human Resources Associate, you will play a key role in supporting employees throughout their employment journey by maintaining employee records, administering benefits, assisting with onboarding, conducting audits, and supporting HR programs and initiatives. We are seeking a detail-oriented and customer-focused professional who is committed to delivering exceptional service and supporting the success of our employees and organization.

Key Responsibilities

Essential Functions:

• Maintain accurate and up-to-date employee records within Human Resources Management System (Paycom), ensuring personnel files, documentation, and employment data are complete and up to date
• Validate onboarding for Core and Temp Workers and hire into HR Management System
• Process Personnel Action Forms (PAFs) for rehires, terminations, and other employee updates
• Review, reconcile, and process invoices related to HR
• Administer and facilitate new hire orientation
• Provide administrative support including generating reports, uploading documentation, and maintaining employee records
• Validate employee benefit enrollments, investigate and reconcile benefit discrepancies, and partner with carriers and internal stakeholders to ensure accurate coverage and billing
• Serve as a point of contact for employees, managers, and external partners by delivering exceptional customer service through in-person, phone, and email interactions
• Performs audits of various HR functions and recommends corrective action
• Assists with research and/or special projects

Secondary Functions:

• Coordinate employee events
• Process mail
• Order office supplies

Job Qualifications

Education:

• High School diploma or equivalent

Experience:

• Data entry in software system
• 1-2 years of clerical/administrative experience

Preferred Experience:

• 1-2 years of clerical/administrative experience in Human Resources department

Skills and Qualifications:

• Intermediate computer skills: Microsoft Word, Excel, PowerPoint
• Exceptional verbal and written communication skills
• Excellent organization and time management skills
• Problem solving

Preferred Skills and Qualifications:

• Computer: Microsoft Outlook, Microsoft SharePoint, HR Management System (HRMS)
• Bi-lingual English/Spanish, verbal and written
• Presentation skills
• Initiative
• Professionalism
• Maintain confidentiality
• Dependable
• Adaptable

Physical Requirements :

• Ability to sit for long periods of time

Benefits

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities