Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to support a manufacturing organization in Irvine, California. This Long-term Contract position focuses on maintaining accurate receivables activity, applying incoming payments, preparing customer invoices, and following up on outstanding commercial accounts. The ideal candidate brings strong attention to detail, sound judgment in collections, and the ability to keep cash activity records current and organized.

Responsibilities:
• Process customer invoicing accurately and in a timely manner to support ongoing billing operations.
• Record and apply incoming payments to the appropriate customer accounts while resolving posting discrepancies.
• Monitor outstanding balances and conduct consistent follow-up with commercial customers to accelerate collections.
• Reconcile daily cash activity and maintain precise accounts receivable records for reporting purposes.
• Investigate payment variances, short pays, and unapplied cash to ensure account accuracy.
• Partner with internal teams to address billing questions and support resolution of customer account issues.
• Prepare account status updates and aging information to help track receivables performance.
• Assist with accounts receivable process updates or system-related workflow changes when needed.• Experience handling accounts receivable activities in a detail-focused business environment.
• Working knowledge of cash application processes and payment posting procedures.
• Ability to manage commercial collections with persistence and tact.
• Familiarity with billing operations, invoice review, and account reconciliation.
• Experience tracking and balancing cash activity with a high level of accuracy.
• Strong attention to detail and ability to identify and resolve discrepancies efficiently.
• Effective written and verbal communication skills for customer and internal team interactions.