Executive Assistant - digital marketing, advertising, creative media industry

Executive Assistant Client's Name: Stair Scream / High Media Company's Website: himedia.nz Salary: Open Working Hours & Conditions: NZ Time About The Company: Stair Scream and High Media are creative agencies specializing in digital marketing, web development, creative production, and visual storytelling. Operating across New Zealand and international markets, the businesses deliver innovative digital solutions, creative campaigns, music videos, and multimedia content for a diverse range of clients. With a fast-paced, collaborative environment, the agencies embrace creativity, technology, and modern AI tools to streamline operations and drive business growth. Overview: We are seeking a highly organized, proactive, and AI-savvy Executive Assistant to become the trusted right hand to the founder, supporting two dynamic creative agencies. This is more than a traditional administrative role—you will play a key part in managing daily operations, coordinating projects, streamlining communication, and implementing AI-powered solutions to improve productivity and efficiency. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple priorities while supporting both operational and creative initiatives. You'll work closely with the founder, helping keep projects on track and allowing them to focus on strategic and high-value creative work. Responsibilities: Manage the founder's calendar, meetings, appointments, and daily priorities. Coordinate projects, deadlines, and communication across multiple businesses. Handle administrative tasks, documentation, and operational support. Prepare reports, presentations, meeting agendas, and follow-up action items. Streamline workflows and improve business processes using AI tools and automation. Assist with project management, task tracking, and team coordination. Liaise with clients, suppliers, and internal stakeholders professionally. Organize digital files, systems, and business documentation. Support creative and operational initiatives as business priorities evolve. Identify opportunities to improve efficiency and implement productivity solutions. D2B