Administrative Assistant
Robert Half
Job Description
Job Description
- Coordinate and support the processing of Memoranda of Understanding (MOUs) and Affiliation Agreements, including document tracking, routing, and follow-up with internal and external partners.
- Assist with Provost’s Office communications, including drafting, editing, organizing, and distributing correspondence.
- Maintain accurate and organized electronic files and documentation while ensuring confidentiality.
- Partner with the Provost’s Executive Assistant to provide backup scheduling support for the Provost’s calendar, meetings, and events.
- Support the planning and execution of Academic Affairs meetings, workshops, ceremonies, and special events.
- Assist with special projects and other related administrative duties as assigned.
- Strong administrative, organizational, and communication skills.
- Experience coordinating documents, schedules, meetings, and multiple priorities.
- High attention to detail and ability to handle confidential information professionally.
- Strong written communication and proofreading skills.
- Comfortable working collaboratively with senior leadership, faculty, staff, and external partners.
- Previous experience in higher education, academic affairs, executive support, or a university environment is a plus.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Palo Alto, CA vacancy
$39.23 - $53.08 per hour
...opportunities for professional achievement and career growth. Wilson Sonsini is seeking a highly organized, discreet, and proactive Administrative Assistant to support the Chief HR Officer and the HR leadership team. This role is the operational backbone of the CHRO's office. It...SuggestedHourly payWork at officeWorldwide- ...looking for a seasoned, high-energy Office Manager & Executive Assistant to be the heartbeat of our office and the strategic partner... ...logistical needs of our 25–50 person team with high-level administrative support for our founders. We are looking for a "culture architect...SuggestedFull timeWork at officeFlexible hours
Majestic Labs
Los Altos, CAmore than 2 months ago - ...Executive Assistant & Office Manager - Renewable Energy Locations: San Francisco, CA Area This is an opportunity to... ..., ensuring business priorities are advanced while optimizing administrative processes (in-office policies, scheduling, travel, inventory,...SuggestedFull timeFor subcontractorWork at officeFlexible hours
Thinkbac Consulting
Mountain View, CAmore than 2 months ago - This role is for one of the Weekday's clients Job Details: Position: Maintenance Planner/Scheduler Location: Stanford, CA Duration: 5 Months (High Possibility of Extension) Experience: 1+ yrs Requirements Responsibilities: Collaborate...SuggestedTemporary workWeekday work
Weekday AI
Stanford, CA2 days ago $126k - $160k
...and clear manner. Documents general schedule changes and maintains accurate records to support project tracking and reporting. Assists in integrating leading practices and lessons learned to improve future scheduling processes. Education Qualifications...SuggestedFor contractorsWork experience placementTalentify.io
Palo Alto, CA2 days ago- ...Administrative Assistant Team is seeking an Admin Assistant to join the team and help provide support to a senior leader to ensure the preparedness of all meetings, organize, and manage calendar. Arrange meetings (internal team & external customer/vendor/partner) and...Work at office
- ...updates clearly across teams Help bring new products to market smoothly by keeping everyone aligned Customer & Account Support Assist with onboarding new customers and completing required documentation Respond to customer inquiries quickly and professionally Help...
$25 - $28 per hour
The Administrative Assistant performs a variety of complex administrative functions, providing primary support to an individual leader and secondary support to a broader team. This role manages schedules, coordinates travel, organizes meetings and events, and supports...Contract workTemporary workWork at officeMonday to Friday- We’re looking for a highly organized and proactive Administrative Assistant to support four senior leaders within our Sales organization. In this role, you’ll be the operational backbone that keeps calendars running smoothly, meetings on track, and day-to-day logistics...Immediate start
$27 - $32 per hour
...We are seeking a dedicated professional to provide essential administrative support, playing a crucial role in ensuring the seamless operation... ...from small team gatherings to larger departmental functions. Assist with department financial operations, including procurement...Hourly payTemporary workWork at officeWorldwide$69k - $74k
...Administrative Assistant Manatt, Phelps & Phillips, LLP currently has an exciting opportunity for an Administrative Assistant to join our nationally prominent and growing professional services firm. This role involves performing a wide range of administrative functions...Work at office- ...of staff as partners in an environment that attracts and fosters the highest quality staff. Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision. PHYSICAL REQUIREMENTS*: Constantly...
- ...reception desk 2x/week or as needed. Minimum Qualifications: At least 5 years of office management, executive support, or administration experience with responsibility for operations and service delivery. Great communication skills and the ability to draft...Contract workWork at office
$70k - $90k
...systems. About the Role We are looking for an Office Administrator to oversee the day-to-day operations of our Mountain View... ...invoices, receipts, inventory, and vendor documentation. Assist the HR and Operations teams with administrative projects and employee...Full timeFor contractorsWork at officeFlexible hoursAbaka Ai
Mountain View, CA29 days ago$30 - $35 per hour
...excellent attention to detail. * Exciting Opportunity *Competitive Hourly Compensation * Medical & Dental *401K Our Administrative Assistance will be a key employee and is important to our success. Administrative Assistance: - Assist with office operations,...Hourly payFull timeFor contractorsFor subcontractorWork at officeLocal areaMcDermaid Painting
Palo Alto, CA4 days ago- ...ARE YOU A CUSTOMER FOCUSED, OUTGOING AND ORGANIZED OFFICE ADMINISTRATIVE PROFESSIONAL LOOKING TO TAKE YOUR CAREER TO THE NEXT LEVEL WITH... ...JOIN OUR OFFICE SERVICE TEAM IN THE RECEPTIONIST/ADMINISTRATIVE ASSISTANT ROLE. THIS INDIVIDUAL SHOULD BE SOMEONE WHO HAS A DESIRE TO...Temporary workWork experience placementRelocation packageMonday to FridayShift work
STG International
Menlo Park, CA1 day ago $120k - $150k
...experience across aerospace, robotics and self-driving cars working to make this future a reality.As a Compliance and Benefits Administrator at Reliable Robotics, you will be a part of the People team and will report to the VP, Business & People Operations. Your contributions...Permanent employmentCasual workLocal areaReliable Robotics
Mountain View, CA1 day ago$66.6k - $111k
RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: NoneTRAVEL: No Description... ...Grumman - Marine Systems (Operations) is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals...Full timeWork at officeRelocationShift work- ...support of Product Management leadership. As an Executive Assistant, you’re at the center of the team’s business operations and... ...and vendors. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the...Full timeWork experience placementWork at office
Snowflake
Menlo Park, CAmore than 2 months ago - Maintenance Planner/Scheduler This role is for one of the Weekday's clients Location: Stanford, CA Duration: 5 Months (High Possibility of Extension) Experience: 1+ yrs WeekdayWeekday work
$55k - $67k
Cognizant is a large IT Consulting Firm that leverages modern technologies to transform a variety modern businesses. The Program Scheduler is responsible for developing, maintaining, and managing detailed project timelines across multiple programs by creating and updating...Temporary workLocal area$95k - $110k
...required such as time impact analyses; Work with Estimating and Preconstruction Department to ensure timely development of bid schedules; Assist in maintaining effective relationships with internal and external clients; Strong written and verbal communication skills; Ability...Full timeContract workFor contractorsWork at officeVisa sponsorship$25 per hour
...Coordinate with building management to address facility-related issues and ensure a safe, clean, and functional workspace. Administrative Support: Assist with scheduling, meeting coordination, and document preparation across departments. Event Coordination: Book and...Full timeWork at officeDay shiftCyngn
Mountain View, CAmore than 2 months ago- ...The Office Manager is responsible for supporting the day-to-day administrative operations of the office, ensuring an organized, efficient,... ...organization, cleanliness, and overall functionality of shared spaces Assist with special projects and other administrative duties as...Contract workPart timeWork at officeRemote workWorldwideFlexible hours
H2o.ai
Mountain View, CAmore than 2 months ago $25 - $30 per hour
...Job Description Job Description Job Title: Compliance Administrator Location: Sunnyvale, CA Type: Contract Compensation: $25.00 -... ...Device company is looking to hire a Compliance Administrator to assist their field action team with ensuring appropriate processing...Contract workLocal areaSystem One
Mountain View, CAa month ago$24 - $27 per hour
...impact—join the OFJCC Development team as our next Development Assistant! Pay Range: $24-$27 The Place: The Oshman Family Jewish... ...role for you! As the Development Assistant you will provide administrative support for the fundraising activities of the Development...Full timeWork at officeNight shiftWeekend workOshman Family JCC
Palo Alto, CA25 days ago$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Requirements Stable Internet connection...Remote jobHourly payPart timeWork at officeWork from homeFlexible hours$35 - $45.13 per hour
...facility maintenance schedules, including equipment replacements. Assist senior planner to manage yearly budgets for cafeteria... ...setups, and support (IT/Security/Facility) for VIP suite usage. Administrative Tasks Manage and maintain office supplies, including inventory...Hourly payContract workWork experience placementWork at office$20 - $23 per hour
...Administrative/Project Assistant FocusKPI is seeking an Administrative/Project Assistant to join one of our clients, a high-tech SaaS company. As a Project Coordinator, your main responsibility will be to support clinical studies by maintaining efficient, organized...Contract workPart timeWork at office3 days per week$22 - $25 per hour
...enrichment offerings to K-5 students. You will provide office, administrative, and logistical support to ensure our program can run in an... ..., and facilitate constructive exchange of ideas with peers Assist in planning and executing special events as required Manage...Hourly payFull timePart timeWork at officeLocal areaMonday to FridayBoys
Menlo Park, CAmore than 2 months ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- travel administrative assistant Palo Alto, CA
- team administrator Palo Alto, CA
- administrative assistant work online from home Palo Alto, CA
- administrative assistant logistics Palo Alto, CA
- administrative assistant Palo Alto, CA
- engineering team administrator Palo Alto, CA
- team assistant Palo Alto, CA
- administrative program assistant Palo Alto, CA
- administrative assistant police department Palo Alto, CA
- administrative assistant/recruiting Palo Alto, CA