Executive Administrative Assistant

Your OpportunityAt Schwab, you're empowered to make an impact on your career. Here, innovative thought meets creative problem solving, helping us challenge the status quo and transform the finance industry together. We believe in the importance of in-office collaboration and fully intend for the selected candidate for this role to work on site in the specified location(s).Schwab Technology Services enables the future of how clients manage their money by providing innovative and reliable technology products and services as part of our ongoing commitment to democratize access to investing and financial planning.The Specialist, Administrative Support role offers a unique opportunity to work closely with senior leaders and gain broad exposure to key business priorities, initiatives, and decision-making. It provides the chance to build strong partnerships across teams, develop highly transferable organizational and communication skills, and make a visible impact on leadership effectiveness. The role is ideal for someone who enjoys problem-solving, managing competing priorities, and being a trusted partner in a fast-paced environment. It also offers valuable opportunities for professional growth through collaboration, increased business knowledge, and exposure to a wide network of stakeholders.You will provide proactive executive and team support by managing complex scheduling, meetings, travel, events, communications, tracking, reporting, and execution. You will anticipate needs, solve problems, maintain confidentiality, and improve administrative processes to strengthen leadership and team effectiveness.What You HaveRequired Qualifications3+ years of experience providing administrative or executive support in a corporate or enterprise environmentDemonstrated ability to manage complex calendars, meetings, and travel logistics with accuracy and efficiencyStrong organizational and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environmentExcellent written and verbal communication skills, including experience drafting professional communications for leadershipProven ability to operate with discretion and handle confidential information with sound judgmentExperience working with senior leaders or executives, with a focus on anticipating needs and enabling productivityProficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, and enterprise collaboration toolsAbility to build strong relationships and effectively partner across teams and functionsDemonstrated problem-solving skills with a proactive approach to removing friction and improving processesExperience supporting events, meetings, or projects, including coordination, logistics, and execution supportPreferred QualificationsExperience supporting senior leaders at the Managing Director level or above in a complex, fast-paced enterprise environmentDemonstrated ability to operate as a proactive business partner, anticipate needs, and enable leader productivity with minimal directionProven success improving administrative processes and operational workflowsStrong judgment and decision-making skills, with the ability to prioritize effectively when faced with ambiguityExperience coordinating high-visibility meetings, executive forums, or large-scale eventsAdvanced proficiency with Microsoft Office, including Outlook, Excel, and PowerPoint, with the ability to create executive-ready materialsExperience working across matrixed organizations, influencing without authority, and managing diverse stakeholder expectationsExperience supporting multiple leaders or teams while maintaining quality and responsivenessFamiliarity with enterprise expense management, event management, and reporting toolsDemonstrated ability to contribute to team culture, collaboration, and knowledge sharing across administrative support groupsIn addition to the salary range, this role is eligible for bonus or incentive opportunities.