Vendor Administrator I

Job Title

Vendor Administrator Analyst I

Job Description

Provides entry-level support for vendor setup, onboarding, and vendor record maintenance in a federal contracting environment. This role is responsible for processing routine vendor documentation, maintaining accurate records in applicable systems, and supporting internal stakeholders with vendor master data updates. The position works under close supervision and follows established procedures to ensure compliance with internal controls and customer requirements.

Compensation & Benefits

Estimated Starting Salary Range for Vendor Administrator Analyst I: Pay commensurate with experience. Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Responsibilities Include

• Support vendor onboarding and setup activities by collecting and validating standard documentation such as tax forms, banking forms, points of contact, and other required onboarding records.
• Create and maintain vendor records in Deltek Costpoint, Salesforce, and internal trackers with a high degree of accuracy.
• Process routine vendor lifecycle updates, including address changes, contact updates, reactivations, and deactivations, escalating exceptions as needed.
• Maintain vendor files and supporting documentation in designated Microsoft repositories in accordance with recordkeeping standards.
• Prepare and route vendor forms and routine documents through DocuSign and monitor completion status.
• Coordinate with Accounts Payable, Procurement, and Subcontracts on basic vendor master data issues affecting purchase orders and invoice processing.
• Respond to routine internal and external inquiries related to vendor onboarding and maintenance.
• Assist with tracking required vendor compliance documentation and notifying stakeholders of missing or expiring items.
• Run basic reports and update dashboards related to onboarding status, vendor changes, and exceptions.
• Follow established procedures related to approvals, document retention, sensitive data handling, and segregation of duties.
• Identify routine data issues and raise them to more senior team members for review.

Experience, Education, Skills, Abilities Requested

• Bachelor's degree in Business, Supply Chain, Finance, Contracts, or related field required.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong attention to detail and ability to follow written procedures.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in a deadline-driven environment.
• Basic data entry and analytical review capability.
• Ability to maintain confidentiality of sensitive vendor information.
• Strong organizational skills and document control discipline.
• Customer service mindset and willingness to learn.
• Ability to work effectively in a structured environment.

Preferred Qualifications

• Internship or academic exposure to procurement, vendor management, contracts support, or finance/AP.
• Familiarity with Deltek Costpoint, Salesforce, or DocuSign.
• Exposure to federal contracting environments or government compliance requirements.

Company Information

Cherokee Federal is a division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CFED, visit cherokee-federal.com.

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar Searchable Job Titles

• Vendor Coordinator
• Vendor Management Specialist
• Procurement Administrator
• Supplier Relations Coordinator
• Contracts Administrator

Legal Disclaimer

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations.

Job Info

• Job Identification 43415
• Job Category Finance
• Locations Tulsa, OK, United States (On-site)