Secretary to the Board of Trustees and Records Access Officer

What You’ll Do At LIPA Board Governance and Administration Counsels the Board of Trustees on matters of corporate governance, and compliance with the Public Authorities Law, State Administrative Procedure Act, Public Officers Law, Open Meetings Law, and other applicable statutes. Coordinates, prepares, and distributes agendas, Board materials, briefing documents, resolutions, and other reports for Board and committee meetings and ensures timely distribution of relevant information. Leads and coordinates all Trustee briefings and public meetings of the Board and its committees. Develops and oversees policies and procedures to promote Board effectiveness, including annual assessments and implementation of improvements. Manages Board correspondence and responds to requests from the Chair, Trustees, government officials, and members of the public. Leads the orientation, training, and development of Trustees to ensure knowledge of fiduciary duties, LIPA’s purpose and vision, and electric industry and governance practices. Ensures accurate preservation of corporate records. Maintains the official seal of the Authority, attests to signatures, and issues certificates under seal when required. Reviews, researches, analyzes, and makes recommendations regarding Board Policies, incorporating governance best practices from peer public authorities, agencies, and public power organizations. Researches and recommends new or revised Board policies to ensure compliance with applicable state laws, Public Service Commission orders, and guidance from the New York State Authority Budget Office. Translates Board strategic objectives into clear, actionable Board policies that provide direction to staff and define governance parameters. Applies leading governance practices to enhance Board effectiveness, transparency, and accountability. Records Management As Records Access Officer, manages and reviews the classification of records and files in accordance with LIPA’s document retention policy. Manages LIPA’s compliance with the substance and timing requirements of applicable public records access laws (such as FOIL) by working with LIPA’s paralegal to coordinate, process, and respond to requests for records. Reviews potentially responsive documents, applies legal exemptions, and redacts sensitive information consistent with FOIL. Drafts initial FOIL responses and responses to any subsequent appeals of FOIL determinations. Leads and manages the quality assurance/quality control (QA/QC) process for all FOIL responses to ensure accuracy, consistency, and compliance with legal requirements. What We Offer: Hybrid work options available and flexible hours Excellent health insurance No employee cost for dental and vision insurance Paid holidays and generous paid time off Professional development opportunities Educational assistance opportunities Multiple retirement plan options with company contribution Short-term and long-term disability coverage Flexible spending account with company contribution Life Insurance 529 College Savings Program $300 Wellness Reimbursement What We Need: Bachelor’s degree Minimum of seven (7) to ten (10) years of progressively responsible experience in legal, corporate governance, public administration, or records management, preferably within a public authority, electric utility, or governmental entity. Substantive knowledge of FOIL, New York State Public Authorities Law, State Administrative Procedure Act, Public Officers Law, and Open Meetings Law, and Personal Privacy Protection Act. Strong understanding of governance frameworks and best practices for New York State public authorities, electric utilities, or comparable entities. Excellent written and verbal communication skills for corresponding with the Board, staff, and external stakeholders. High degree of judgment, discretion, tact, and diplomacy in dealing with highly sensitive information and varied stakeholders (Trustees, government officials, staff, and the public). Ability to review complex documents and determine which records are subject to disclosure under FOIL. Strong attention to detail for managing large volumes of records. Exceptional organizational and time-management skills with the ability to handle sensitive and complex matters under tight deadlines. Strong problem-solving and analytical ability, with the capability to identify governance risks and propose practical solutions. Demonstrated ability to synthesize legal, regulatory, and governance requirements into practical policies and operational guidance. Preferred Qualifications Juris Doctor (J.D.) from an accredited law school Experience working with or advising boards of directors/trustees Experience with records management Salary Range $144,000 - $176,000 #J-18808-Ljbffr