Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Duration: Contract 1+ Months

Shift hours: Monday through Friday from 8:30 Am to 4:00 Pm

 

Summary:

• Supervision: Receives general supervision from management and exercises no direct supervision over staff.
• Provides specialized, confidential, and technical administrative support to a
• Department Director and may support EPASD operations. Independently handles administrative, financial, customer service, records, scheduling, and project-related duties while ensuring compliance with City policies and applicable laws.

 

Responsibilities:

• Supports the Director with complex, sensitive, and confidential administrative tasks.
  Responds to public inquiries, complaints, and service requests and directs them to appropriate staff.
• Assists with budgets, purchasing, invoices, payments, accounts receivable/payable, and financial records.
• Prepares reports, correspondence, contracts, forms, agendas, and other official documents.
• Coordinates meetings, calendars, travel, events, trainings, and special projects.
• Maintains accurate records and files and processes public records requests.
• Reviews documents for completeness and compliance with policies and regulations.
• Provides professional customer service to the public, vendors, contractors, and City staff.
• Performs other related duties as assigned.

Required Knowledge & Skills:

• Modern office administration, recordkeeping, bookkeeping, and customer service practices.
• Basic accounting, budgeting, purchasing, and business mathematics.
• Applicable laws, regulations, policies, and procedures.
• Microsoft Office and other standard computer systems.
• Strong written and verbal communication, organization, attention to detail, confidentiality, and independent judgment.

 

Education & Experience:

• High school graduation plus specialized coursework in typing, bookkeeping, or a related field, and five years of progressively responsible office support experience, or an equivalent combination of education and experience.

 

License:

• Valid California Driver’s License, or ability to obtain one by appointment, with a satisfactory driving record.