Legal Secretary

RESPONSIBILITIES: Daily interface with attorneys, visiting attorneys and teams to manage requested administrative support tasks and act as a liaison between billing partner and team members including paralegals. Reception duties, including greeting incoming visitors for client meetings, depositions and team meetings, hospitality and conference room scheduling assistance. Oversee meeting set ups and catering requirements with Office Services staff. Occasionally duplicate, organize and prepare documents for court filings when Office Services staff are not available. Organize and prepare client documents obtained directly from professionals during office hours and client meetings. Receive original travel and expense related receipts and documentation directly from attorneys and prepare for reimbursement. Create and maintain client records and files in the office. Edit and proofread all legal documents. Maintain attorney calendars by scheduling conferences, depositions, and meetings. Welcome clients and assist in coordinating meetings, depositions, hearings. Organize all legal documents and ensure they are updated. Ensure all court documents are in order and filed before deadlines. Answer emails and phone calls, and when necessary, redirect calls. Research and authenticate important case information. Prepare different legal documents including appeals, motions, and petitions. Familiarity with eFiling and knowledge of state court rules and deadlines. Act as a backup to other secretaries/attorney shares in the office. QUALIFICATIONS: Minimum of 5 years’ experience as a Litigation Secretary required. Must have knowledge of Federal, State court filing rules. Advanced knowledge of Microsoft Office, iManage and various legal software applications; heavy knowledge of Word, plus strong Outlook knowledge. Writes clearly and informatively; edits work for spelling and grammar, varies writing style to meet needs, able to read and interpret written information. Must be skilled at typing correspondence and pleadings for attorneys. Must be extremely detail oriented, organized and have great follow through skills. Must be able to coordinate complex scheduling for multiple individuals. Must have the ability to prioritize, work well under pressure, and multitask to meet deadlines and be able to identify and resolve problems in a timely manner. Accuracy and professionalism a must. Has the ability to use diplomacy and maintain strict confidentiality. Excellent communication and interpersonal skills. The base annual pay range for this role is between $75,000-$85,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered. Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process. EEO/AA EMPLOYER/Veterans/Disabled #J-18808-Ljbffr