Contracts Administrator

Position Overview

Ultimate Staffing is actively seeking a Contracts Administrator to join a leading sustainability-driven infrastructure company in California. This role is crucial in supporting risk mitigation through the review, negotiation, and administration of contractual documentation for the company, known for its innovative pavement solutions across the Western U.S.

Responsibilities

• Administer public works and private contracts/subcontracts, including moderately complex agreements.
• Negotiate contract terms within established guidelines, escalating non-standard terms, high-risk provisions, or deviations from company standards to management as needed.
• Identify and rectify potential mistakes or discrepancies in contractual documents.
• Review project-related documents, including prime contract, specifications, and other documentation, as applicable.
• Serve as a point of contact for communication and resolution of contract issues and disputes.
• Work closely with Estimators, Project Managers, and Management to complete contractual documents.
• Stay up to date with applicable laws, regulations, and contract trends impacting the company.
• Log and track contracts and related documentation.
• Produce certificates of insurance required for projects.
• Complete all OCIP/CCIP/UCIP enrollment forms.
• Order and track surety bonds.
• Track contract deadlines, compliance requirements, amendments, and renewals.
• Ensure compliance with company policies and applicable construction industry regulations.
• Maintain organized electronic files.
• Prepare communications, such as memos, emails, reports, and other correspondence.
• Perform miscellaneous clerical functions as required.
• Other duties as assigned.

Qualifications

• Working knowledge of construction contracts, compliance requirements, and document control.
• Excellent customer service skills.
• Strong analytical skills.
• Keen attention to detail.
• Strong written and verbal communication skills.
• Interacts effectively with all levels of internal and external customers.
• Adapts to changing priorities and deadlines with ease.
• Excellent organizational, time management, and problem-solving skills.
• Ability to multitask and work independently in a fast-paced environment.

Education and Experience

• Minimum 5-7 years of contracts experience in the construction industry.
• Bachelor's degree in business management or equivalent work experience.
• Understanding of Labor Unions and Labor Agreements is a plus.
• Proficient in Microsoft software such as Word, Excel, Outlook, and PowerPoint.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms.
• The employee frequently is required to stand, walk, talk, or hear.
• The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Additional Details

Salary Range: $35.00 - $45.00 per hour

Work Hours: Monday - Friday, 8:00 AM - 5:00 PM

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.