Administrative Coordinator

Administrative Coordinator

Position Information

Recruitment/Posting Title - Administrative Coordinator

Job Category - URA-AFT Administrative

Department - Budget & Accounting UW

Overview - The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary - Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the Division of Institutional Planning and Operations (IP&O). Reporting to the Payroll Manager, the Administrative Coordinator will be responsible for the data integrity of all employee records in the Division of Institutional Planning and Operations' (IP&O) workforce management system. This position will directly support all university departments utilizing the IP&O workforce management system platform. Among the key duties of this position are the following: Responsible for periodic reconciliation of employee records, absence balances and timekeeping/payroll records. Responsible for creating and delivering customized training programs and reference guides as well as recommending internal business processes for the IP&O Payroll Unit. Will be expected to assist with weekly payroll processing and auditing as needed. Expected to promulgate a work environment conducive to customer service and positive interactions among university staff system-wide.

FLSA - Nonexempt

Grade - 04

Salary Details

Minimum Salary - 59893.480

Mid Range Salary - 73909.480

Maximum Salary - 87925.480

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift - Day

Work Arrangement

Union Description - URA-AFT Administrative

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Bachelor's degree in accounting, finance, business administration or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of standard payroll business principles and practices. A minimum of two years relevant experience in planning and organizing, integrating information, making decisions and attaining results.

Certifications/Licenses

Required Knowledge, Skills, and Abilities - Ability to work with a diverse group of people, strong organizational skills, demonstrated ability to work with on a team, strong attention to detail, and a sense of urgency. Excellent communication skills, computer literacy, and ability to manage multiple tasks in a professional manner. Strong ability and desire to learn new information systems and help operations utilize them to improve efficiency. Must be proficient in Microsoft Office Suite.

Preferred Qualifications - Experience with Kronos workforce management products and university experience is preferred. Demonstrated understanding of collective negotiations agreements and administrative experience in unionized environment is preferred.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number - 26ST1067

Posting Open Date - 05/26/2026

Special Instructions to Applicants

Regional Campus - Rutgers University-New Brunswick

Home Location Campus - Off Campus

City - Piscataway

State - NJ

Location Details - 33 Knightsbridge Rd.

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: