Administrative Coordinator

Job Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project timelines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required. Associate's Degree in Business Administration preferred or Associate's Degree in a Related Field of Study preferred. Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required; Experience supporting senior-level staff 1-2 years preferred. Knowledge, Skills, and Abilities Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Ability to work independently with minimal supervision. Strong attention to detail and problem‑solving skills. Familiarity with hospital administration processes and healthcare regulations. Professional demeanor and ability to interact effectively with all levels of staff. Physical Requirements Standing occasionally (3‑33%) Walking occasionally (3‑33%) Sitting constantly (67‑100%) Lifting occasionally (3‑33%) 20‑50 lbs Carrying occasionally (3‑33%) 20‑50 lbs Pushing rarely (less than 2%) Pulling rarely (less than 2%) Climbing rarely (less than 2%) Balancing occasionally (3‑33%) Stooping occasionally (3‑33%) Kneeling rarely (less than 2%) Crouching rarely (less than 2%) Crawling rarely (less than 2%) Reaching occasionally (3‑33%) Gross manipulation (handling) constantly (67‑100%) Fine manipulation (fingering) frequently (34‑66%) Feeling constantly (67‑100%) Foot use rarely (less than 2%) Vision – far constantly (67‑100%) Vision – near constantly (67‑100%) Talking constantly (67‑100%) Hearing constantly (67‑100%) Remote Type Hybrid Work Shift Day (United States of America) Scheduled Weekly Hours 40 Employee Type Regular Pay Range $20.84 - $29.79 per hour Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. EEO Statement 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io. #J-18808-Ljbffr Dormont Manufacturing Co