Accounts Payable Specialist

Job Description

Job Description

Position Title: AP Specialist

Location: St Paul, MN

Assignment Type: Permanent Hire

Compensation: $28/hour

Work Schedule: Monday–Friday, 40 hours per week

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k)

Addison Group is partnering with an established organization to identify an AP Specialist to join their accounting team. This position is a great opportunity for an experienced accounts payable professional who is comfortable managing the full AP cycle, working with a high volume of invoices, and collaborating with internal teams to ensure invoices are accurately coded, approved, and processed.

The ideal candidate will be comfortable jumping into a fast-paced environment, working through an existing AP backlog, and taking ownership of keeping processes current moving forward.

Key Responsibilities:

• Manage the full accounts payable cycle, including invoice receipt, coding, routing, approval, and payment processing
• Process a high volume of vendor invoices accurately and efficiently
• Code invoices appropriately and route them to the appropriate internal teams for approval
• Review invoices and supporting documentation for accuracy and completeness
• Research and resolve invoice discrepancies and outstanding items
• Work closely with project managers and internal departments regarding invoice coding, approvals, and payment questions
• Maintain accurate and organized electronic AP documentation
• Maintain vendor records and respond to vendor inquiries as needed
• Reconcile vendor statements and resolve outstanding invoice issues
• Assist with weekly check runs and electronic payment processing
• Support month-end close by preparing AP reconciliations and maintaining accurate accounting records
• Utilize accounting and document management systems to process and track invoices
• Assist with bringing outstanding AP items current and maintaining timely processing going forward
• Support additional accounting projects and departmental needs as assigned

Qualifications:

• 2+ years of full-cycle accounts payable experience preferred
• Strong experience with invoice coding and routing for approval
• Experience working with invoices that require review and approval from multiple internal stakeholders
• Strong understanding of accounts payable processes and accounting fundamentals
• Comfortable working through a backlog while maintaining accuracy and meeting ongoing deadlines
• Proficient with Microsoft Excel and comfortable learning new accounting systems
• Experience with ERP or accounting software required; experience with Infor/StarBuilder, Sage Intacct, or similar systems is a plus
• Strong attention to detail and organizational skills
• Ability to independently research and resolve discrepancies
• Strong communication skills and ability to work collaboratively with internal teams
• Reliable, dependable, and able to take ownership of assigned responsibilities

This is a great opportunity for an AP professional looking for a stable, hands-on role with the opportunity to expand into additional general ledger and accounting responsibilities over time.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.