Accounts Payable Specialist
RCS Construction
Job Description
Job Description
Accounts Payable Specialist
Position Summary
The Accounts Payable Specialist is responsible for processing vendor invoices, coordinating payments, maintaining accurate financial records, and supporting the daily operations of the accounting department. This position works closely with vendors, Project Managers, and internal teams to resolve payment issues, maintain required documentation, and ensure timely and accurate accounts payable processing.
Key Responsibilities
Accounts Payable & Vendor Management
- Receive, scan, and process vendor invoices through the Document Imaging & Routing Software and company accounting systems.
- Coordinate invoice approvals and follow up with Project Managers regarding outstanding or past-due invoices.
- Respond to vendor inquiries regarding payments, invoice status, and account balances.
- Maintain accurate vendor records, including W-9 forms, tax information, and required compliance documentation.
Payment Processing & Accounting Support
- Prepare and process weekly check runs, special payments, and expedited checks as approved.
- Transmit and monitor Positive Pay transactions, resolving outstanding exceptions.
- Maintain check registers, payment records, and supporting financial documentation.
- Assist with monthly reconciliations, financial reporting, and general ledger documentation.
- Support bank deposits, accounts receivable, payroll, and other accounting functions as needed.
Compliance & Administrative Responsibilities
- Assist with annual 1099 reporting and verification of vendor tax information.
- Maintain documentation related to withholding requirements, resale certificates, and company credit applications.
- Organize and maintain accurate electronic and physical accounting records.
- Coordinate with internal departments to resolve invoice discrepancies and improve payment workflows.
- Perform additional Accounting and administrative duties as assigned.
Qualifications
- High school diploma or equivalent required; accounting or business education preferred.
- Previous accounts payable or accounting support experience preferred.
- Construction industry experience preferred.
- Proficiency in Microsoft Excel, Outlook, and accounting software.
- Familiarity with electronic invoice processing and vendor payment procedures.
Skills & Competencies
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Effective communication and problem-solving skills.
- Ability to handle confidential financial information.
- Dependable, accountable, and team oriented.
- Commitment to accuracy, efficiency, and following established accounting procedures.
Performance Expectations
The Accounts Payable Specialist is expected to process invoices and payments accurately, maintain organized vendor records, follow up on outstanding items, meet established deadlines, and provide reliable support to the accounting team while adhering to company financial controls and procedures.
Vacancy posted 1 day ago
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