Project Coordinator

Serve as day-to-day direct support for Project Managers on assigned projects as an embedded member of the Core Project Team Assist in coordinating elements of the album campaign cycle Develop understanding of assigned campaigns, including timelines, priorities, and action items Coordinate Project team communications, including planning and scheduling meetings, sharing agendas, taking minutes, and distributing action items Generate UPCs and ISRCs and work with A&R to collate Label Copy for recordings Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT Manage production deadlines, stock pressing quantities, quotes, and internal production orders for physical audio formats, merchandise, and value adds Serve as liaison between Projects and Production staff Collect assets from artists, managers, photographers, video directors, mastering houses, and other third parties Disseminate assets to the label team via Basecamp, AirTable, Slack, and other shared resource tools Organize and update project management hubs with project information Coordinate inventory management for artist, label, and retail needs Work with DSP, Retail, and Secretly Distribution teams to optimize digital and physical retail campaigns Assist with special projects as needed Requirements Excellent communication and organizational skills Strong problem-solving and analytical skills Ability to demonstrate independent thought and action while operating in sync with a team Ability to set priorities and meet deadlines Ability to effectively manage multiple concurrent projects Background of 1–2 years in the music industry preferred Knowledge of and enthusiasm for the Secretly Group artist roster Full-time availability, 40 hours per week, Monday–Friday, 9 am–6 pm Core Competencies Demonstrates strong organizational and communication skills while effectively managing multiple concurrent projects in the music industry. Proficient in coordinating project elements and liaising between teams to ensure successful campaign execution. Highest-signal resume keywords Project Coordination Metadata Preparation Communication Skills Problem-Solving Skills Music Industry Knowledge ATS Optimization Keywords Hard Skills UPCs Generation ISRCs Generation Metadata Management Inventory Management Production Order Management Soft Skills Organizational Skills Analytical Skills Independent Thought Team Collaboration Deadline Management Industry Keywords Album Campaign Cycle Label Copy Digital Retail Campaigns Physical Audio Formats Secretly Group Tools & Technologies Basecamp AirTable Slack RIOT #J-18808-Ljbffr Jobtailor