Executive Assistant

Position Overview Rubenstein Public Relations (RPR) is a leading, full‑service, mid‑size public relations agency based in New York. With more than 30 years of experience, we have built a reputation for launching and tipping brands, while placing top‑tier broadcast within print and digital. We represent a compelling roster of clients in business, technology, real estate, finance, luxury consumer products, sustainability, entertainment, health and wellness, social impact, and the nonprofit sector. Position – Executive Assistant. RPR is seeking an Executive Assistant who will work directly with our President handling day‑to‑day administrative and operational duties. The ideal candidate is highly organized, detail‑oriented, efficient, takes initiative and exercises good judgment. Must have experience with C‑Level partners. Salary range: 90k–120k, commensurate on experience. Location: Onsite – Monday‑Friday, our Midtown NY Office. Responsibilities Calendar Management: Scheduling meetings, appointments, and events. Communication Management: Screening calls, responding to emails, and managing correspondence. Travel Arrangements: Booking flights, accommodations, and creating itineraries. Meeting Preparation: Preparing agendas, presentations, and taking meeting minutes. Project Management: Assisting with special projects and initiatives. Information Management: Maintaining files, records, and databases. Relationship Management: Building and maintaining relationships with internal and external stakeholders. Qualifications 3 to 5 years of administrative experience supporting a senior‑level executive in a corporate office environment. Strong multitasking skills with the ability to prioritize tasks. Proficient in Outlook and experience assisting C‑level Executives with correspondence and inbox management. Ability to work in a fast‑paced, often changing environment. High level of attention to detail, with strong commitment to accuracy. Excellent time management skills and the ability to multitask. Strong written and verbal communication skills. Equality & Diversity Statement At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need. #J-18808-Ljbffr