Administrative Assistant

Benefits:

401(k)

Bonus based on performance

Competitive salary

Flexible schedule

Free uniforms

Administrative Assistant Vita Aera Premium Aviation Services LLC

Vita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.

Key Responsibilities:

Support payroll preparation, expense tracking, and basic accounting processes

Coordinate recruitment, onboarding, and employee documentation compliance

Manage office and operational supply procurement

Serve as a point of contact for vendors and incoming communications

Assist with executive scheduling, travel arrangements, and reporting

Provide day-to-day operational support to leadership

Qualifications:

Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field

2–5 years of experience in administrative, HR, or accounting roles

Experience with payroll processing and recruitment

Proficiency in Microsoft Excel and accounting/HR systems (QuickBooks or similar)

Bilingual (English/Spanish) preferred

Key Competencies:

Strong multitasking and organizational skills

High level of discretion and professionalism

Excellent communication and problem-solving abilities

Ability to work effectively in a fast-paced environment

This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.